Location: Los Angeles, CA
Position Type: Full-time
Minimum Experience: 3 years
________________________________________
Event & Meeting Operations
-
Coordinate and support events, meetings, and briefings (e.g., Roadshows, PM Day, SE Day).
-
Book rooms with the Protocol Office and coordinate venue setup and teardown.
-
Send meeting invitations and manage attendee registration.
-
Create or coordinate promotional materials and internal Hub pages.
-
Set up and operate multimedia equipment (e.g., projectors, audio, video conferencing).
-
Take and finalize minutes, capturing decisions, action items, and key discussion points.
-
Create and distribute participant materials and supplies.
-
Facilitate speakers’ presentations and manage online chats during virtual events.
-
Develop and distribute surveys; collect and collate survey results for leadership review.
Briefing & Communication Products
-
Research, prepare, and deliver management and engineeringrelated informational briefs and decision briefs for leadership using Microsoft PowerPoint.
-
Develop clear, concise, and visually effective briefing materials aligned with
-
Prepare, edit, format, and caption meeting, training, and other educational or promotional videos.
-
Use tools such as Adobe Premiere Pro, Microsoft Stream, and other common multimedia formats and platforms.
-
Troubleshoot user issues and investigate and resolve reported system errors and anomalies.
-
Support system upgrades and programming transitions through testing, reporting, and remediation.
-
Liaise with other Navy ERP module leads and higherechelon stakeholders to coordinate fixes, updates, and improvements.
-
Support establishment, maintenance, and use of Large Language Models (LLMs), vector stores, and AI agents.
-
Assist with design, development, population, testing, and deployment of LLMbased solutions.
Python & Test Automation Framework
-
Use Python to support the establishment and maintenance of a Test Automation Framework (TAF).
-
Apply a Robot Framework keyword driven approach to convert test and task procedures into automated scripts.
-
Assist in automating recurring tasks, tests, and workflows to improve efficiency and reliability.
Accountable Property & IT Asset Management
-
Manage materials and equipment, including issuing computer assets and other IT hardware to personnel.
-
Support IT refresh activities for systems and hardware.
-
Coordinate software license provisioning and persona management.
-
Maintain and support “hot seat” workstations for competency personnel.
-
Assist with IT platform migrations (e.g., Nautilus).
-
Manage ordering, modifying, and cancelling cellular/mobile devices.
-
Conduct inventories, process excess equipment, and maintain accurate records for leadership reporting.
Reporting & Workforce Support
-
Collect Weekly Status Reports (WSRs) from designated personnel by close of business on the last day of the work week.
) by close of business Monday of the following week.
Training, Curriculum & Workforce Development
-
Support workforce and competency operations through:
-
Workforce analysis
-
Learning needs analysis
-
Industry research and best practices reviews
-
Curriculum development and maintenance
-
Use standard learning and instructional design models
(Analysis, Design, Develop, Implement, Evaluate).
-
Develop and/or deliver training via:
-
Instructorled courses (inperson, virtual, or ondemand video)
-
Online webbased training (WBT)
-
Complete required training for account creation and ongoing use.
Acquisition, Cost & Financial Analysis
-
Provide support for acquisitions activities, including documentation support, coordination, and process tracking.
-
Assist with cost estimation and financial analysis, contributing to planning, budgeting, and decision support for leadership.
________________________________________
-
U.S. Citizenship
-
Bachelor’s degree in business, finance, engineering, computer science, information systems, data analytics, education, or a related field.
-
Additional years of directly relevant experience may be considered in lieu of a degree.
-
Minimum 3 years of relevant professional experience in operations, project support, IT/ERP support, training and workforce development, financial analysis, or a related area.
