Job Summary
We are seeking a highly motivated and detail-oriented Data Entry Analyst to join our dynamic team.
- Looking for the right candidate with strong attention to details, maybe legal/paralegal experience. We need someone who a few years of professional working experience.
Job Summary:
Administers payments; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing). Maintains MS Excel logs timely and accurately.
Major Areas of Responsibility
Exterior Building Sign & Banner Invoices
- Reviews invoices for payment and processing (~1,000+ invoices / $4M)
- Reviews each line to decide upon proper coding. Requires cross-referencing multiple department project schedules as sources.
- Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendor and/or internal teams to resolve.
- Maintains Payment and Tracking logs
Other Invoices
- Processes non-contractual and Special Project Invoices (~1,500 invoices)
- Processes Architecture & Engineering (A&E invoices ~700 Invoices)
Accounting and Compliance
- Using independent discretion, codes payments to Oracle accounts and corrects coding errors. Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.
- Raises potential issues to management. Makes recommendations based on past experiences to solution or develop processes to remediate.
- For assigned areas, maintains logs that track costs and spend by project / invoice.
Reports to the Manager, Real Estate Financial Planning & Analysis
Minimum Experience:
Business-related experience, preferably in a corporate setting for a large company.
Eligibility Qualifications:
- Detail-oriented is a must and critical
- Excellent verbal and written communication skills
- Ability to prioritize amongst a large workload
- Payment processing experience preferred
- Proficient with Excel and Microsoft Office products
- Lucernex knowledge is a plus but not required
- Working knowledge of DocuSign
- Working knowledge of Oracle preferred
- Ability to work with various contractors
- Works independently with minimal guidance/supervision
Pay: Up to $27.75 per hour
Benefits:
- Dental insurance
- Tuition reimbursement
Work Location: In person
