Office Manager
Company: IG Services
Location: Gaithersburg, Maryland
Job Type: Full-Time
Schedule: Monday–Friday
Compensation: Competitive and based on experience
About IG Services
IG Services is a growing commercial cleaning, restoration, environmental remediation, and general contracting company serving government, commercial, healthcare, and institutional clients. We are seeking an experienced, highly organized Office Manager to support our daily operations and help strengthen our administrative processes as the company continues to grow.
Position Summary
The Office Manager will oversee daily administrative functions, maintain accurate company records, assist with accounting and payroll activities, and provide organizational support to company leadership and field operations. The ideal candidate is dependable, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.
Primary Responsibilities
- Manage the day-to-day administrative operations of the office
- Answer phone calls, respond to emails, and route inquiries appropriately
- Maintain organized electronic and physical company records
- Prepare invoices, estimates, purchase orders, and customer documentation
- Enter and maintain financial information in QuickBooks
- Assist with accounts payable and accounts receivable
- Track outstanding invoices and follow up on customer payments
- Coordinate payroll information, employee hours, and supporting documentation
- Maintain employee personnel files, training records, and certifications
- Assist with employee onboarding and administrative orientation
- Track insurance certificates, licenses, permits, and compliance documents
- Support government contracting registrations, bid submissions, and proposal documentation
- Coordinate schedules and communicate with supervisors, technicians, customers, and vendors
- Order office supplies and maintain office equipment
- Assist company leadership with reports, correspondence, meetings, and special projects
- Maintain confidentiality regarding employee, customer, and company information
Required Qualifications
- At least three years of office administration, bookkeeping, or office management experience
- Working knowledge of QuickBooks
- Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat
- Strong written and verbal communication skills
- Excellent organization and time-management abilities
- Strong attention to detail and recordkeeping
- Ability to manage multiple deadlines and changing priorities
- Professional and dependable work ethic
- Ability to handle confidential information appropriately
Preferred Qualifications
- Experience with payroll, invoicing, accounts payable, or accounts receivable
- Experience in construction, janitorial services, restoration, environmental services, or government contracting
- Familiarity with certificates of insurance, vendor documentation, and contract compliance
- Experience supporting bids, proposals, or public-sector contracts
- Bilingual English and Spanish skills are a plus
What We Offer
- Stable, full-time employment
- Professional and growing work environment
- Opportunities for advancement
- Training and professional development
- Compensation based on qualifications and experience
- Additional benefits in accordance with company policy and employee eligibility
How to Apply
Qualified candidates should submit a résumé and a brief introduction explaining their relevant experience to:
[email protected]
Please use “Office Manager Application” as the email subject line.
IG Services is an equal opportunity employer. Employment decisions are based on qualifications, performance, and business needs without discrimination based on any legally protected characteristic.
Pay: From $26.60 per hour
Work Location: In person
