Job Summary
Grand Sierra Property Management manages a portfolio of residential communities (410 units) across San Diego, Escondido and El Cajon. We’re hiring an Office Manager to run our corporate office and serve as the administrative hub connecting the RM, accounting, leasing, maintenance, and our on-site teams. This is a role for someone highly organized, motivated and with excellent attention to detail.
Duties
- Run day-to-day office operations and act as the coordination point between the GM, accounting, leasing, maintenance, and on-site managers
- Maintain accurate, audit-ready records in AppFolio — data entry, updates, filing, and report preparation
- Support accounts payable/receivable, invoices, and record-keeping in coordination with the bookkeeper and accountant
- Keep resident, vendor, and personnel files organized, current, and compliant
- Assist with Section 8 / affordable-housing recordkeeping and compliance documentation
- Support HR administration: onboarding paperwork, personnel records, and scheduling
- Manage office vendors, supplies, correspondence, phones, and incoming inquiries
- Coordinate meetings, calendars, and deadlines
- Help resolve tenant issues in a timely and professional manner
- Identify and improve administrative processes so the office runs better over time
Experience
- Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Demonstrated proficiency in AppFolio property management software
- Experience managing multi-line phone systems and providing excellent phone communication skills
- Clear, professional written and verbal communication
- Bilingual abilities are a plus to effectively support diverse client needs
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- High School Diploma
Preferred Experience
- Property management or real-estate office experience
- Familiarity with Section 8 / HUD / affordable-housing recordkeeping
- HR administration experience
- bilingual (English / Spanish)
- College Degree
Join our team to lead our office operations with energy and precision! We’re committed to fostering a vibrant workplace where your organizational talent makes a real impact. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a collaborative team dedicated to excellence.
Pay: $27.00 - $33.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- Do you have experience using AppFolio property management software?
Education:
- High school or equivalent (Required)
Experience:
- Office management: 1 year (Required)
Language:
- English (Required)
- Spanish (Required)
Ability to Commute:
- San Diego, CA 92115 (Required)
Work Location: In person
