Purpose of Position:
Under supervision, is responsible for supervising, coordinating and executing the management of multiple departmental, large-scale and complex projects focused on improvement or development of health care setting and/or System-wide initiatives in support of its strategic goals. Supports collaborative development with various business teams and drives process improvements for the successful management of overall project lifecycles, supporting provision of all deliverables from inception to completion.
Essential Duties and Responsibilities:
Under supervision, performs duties related to the coordination, management, and execution of non-clinical projects, programs, strategic initiatives and related activities.
1. Responsible for all aspects of project lifecycles including planning, scope definition, design, execution and delivery, including development of administrative and operational processes, templates, procedures/protocols and other core documents.
2. Provides overall project/program management activities including utilizing project/program management tools and techniques to organize, plan, execute, report and evaluate project/program objectives.
3. Defines project milestones, and develops and reviews plans and specifications of assigned projects to be familiar with all details and project scopes. Prepares and reviews project reports and metrics.
4. Confers with planning personnel to determine the nature and scope of proposed projects and programming schedules and with estimating personnel to verify validity of budget estimates. Ensures that adequate funds are budgeted and funds are available before commitments are made.
5. Consults with departmental leadership and other key stakeholders to develop implementation schedules and provides support to the development and implementation of various operational plans and technical/logistical tracking systems to meet operational needs.
6. Coordinates reviews among internal business teams, planning staff, local health care setting administrators and, as directed to ensure optimum efficiency and effectiveness in the coordination of assigned projects.
7. Ensures that scope statements, estimates and contract documents are prepared, in accordance with standards and NYC Health + Hospitals Operating Procedures.
8. Reviews progress and cost statements including cumulative change order costs to ensure projects remain on schedule and within budgetary limits. Monitors progress against milestones and key deliverables and other performance indicators, and manages risk by proactively anticipating issues and developing contingency plans and solutions.
9. Evaluates funding status and additional requirements for all cost elements such as site design and construction costs.
10. Directs schedule development, monitoring and coordination of assigned projects, and informs appropriate personnel regarding start-up operations and completion dates.
11. Analyzes problems and critical situations relating to assigned projects and develops alternative solutions with teams; reviews these proposals with staff and defines and implements decisions.
12. Performs other related duties, as assigned.
