Accounts Payable Specialist – Iron Horse Companies
About Iron Horse Companies
Since our establishment in 2009, Iron Horse Companies has grown into one of the largest Commercial Plumbing Contractors in the state. We specialize in a variety of projects including Multifamily, Hotels, Schools, Commercial Construction, and large-scale mixed-use developments. As our company continues to grow across multiple regions and expand our mechanical and construction operations, we are looking for dedicated professionals who want to grow with us.
At Iron Horse Companies, we prioritize teamwork, accountability, innovation, and operational excellence while maintaining a strong company culture focused on long-term success.
Position Overview
Iron Horse Companies is seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. This role will be responsible for processing invoices, maintaining vendor relationships, supporting project accounting operations, and ensuring timely and accurate payment processing across multiple construction projects and divisions.
The ideal candidate will have experience in construction accounting, accounts payable processes, and high-volume invoice management. This individual must be able to work in a fast-paced environment while maintaining accuracy, organization, and professionalism.
This is NOT a virtual position, Candidate will be working full-time at our Headquarters in Gilbert, AZ; hours are Monday – Friday, 7:30AM to 4PM.
Key Responsibilities
- Process and review vendor invoices, purchase orders, subcontractor invoices, and employee expense reports
- Ensure invoices are coded correctly and routed for proper approvals
- Maintain accurate records of accounts payable transactions and supporting documentation
- Prepare and process weekly check runs, ACH payments, and vendor payments
- Reconcile vendor statements and resolve invoice discrepancies in a timely manner
- Communicate with vendors, project managers, superintendents, and internal departments regarding invoice status and payment inquiries
- Assist with tracking project-related costs and maintaining accurate job costing records
- Support month-end closing activities including AP reconciliations and reporting
- Maintain organized digital and physical filing systems for accounting records
- Assist with lien waivers, W-9 collection, vendor setup, and compliance documentation as needed
- Ensure compliance with company policies, accounting procedures, and internal controls
- Support the accounting team with additional administrative and accounting tasks as assigned
Qualifications
- 2+ years of Accounts Payable experience preferred
- Construction industry experience strongly preferred
- Experience handling high-volume invoice processing
- Knowledge of job costing and construction accounting processes is a plus
- Proficiency in Microsoft Office, particularly Excel
- Experience with accounting software, Foundation Software preferred
- Strong attention to detail and organizational skills
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Excellent communication and problem-solving abilities
- Ability to maintain confidentiality and professionalism at all times
Software
- Foundation Software
- Microsoft Office
What We Offer
- Competitive pay based on experience
- Medical, Dental, and Vision Insurance
- Paid Time Off and Paid Holidays
- 401(k) with company match
- Career advancement opportunities within a rapidly growing company
- Stable, long-term career opportunity with an established construction company
- Team-oriented environment focused on collaboration and growth
Why Join Iron Horse Companies?
At Iron Horse Companies, our accounting and operations teams play a critical role in supporting the success of our projects and field operations. We are looking for individuals who are motivated, dependable, and eager to contribute to a growing organization with a strong reputation in the construction industry.
If you are organized, detail-oriented, and looking to grow your career in construction accounting, we encourage you to apply today.
Pay: $24.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Referral program
- Vision insurance
Application Question(s):
- Have you worked in the construction industry as an Account Payable Specialist?
Experience:
- Foundation Software: 2 years (Preferred)
- Accounts payable: 2 years (Required)
- Vendor Lien Waivers: 1 year (Preferred)
Work Location: In person
