DESCRIPTION
Protect the CEO's time and keep every company's follow through moving: calendar accurate, inbox handled, meetings prepped, and every commitment out of a meeting tracked to done, so the CEO spends his hours on the few things only he can do.
Everlast Brands is the family office behind Flood & Fire Solutions, Dry It Center, Flat Rate Metal, and our other brands.
Founder led. Part of the Everlast Brands family of companies, growing fast and on track to 5x in the next two years.
Fastest way in: apply directly on our site, it takes about 60 seconds on your phone: https://portal.floodandfiresolutions.com/careers/executive-assistant?src=indeed
What you'll be measured on (top performers hit these):
- Calendar and inbox command: the CEO's calendar is accurate a week out with zero double bookings and every meeting confirmed; the inbox is triaged daily and nothing urgent waits past the same business day
- Follow through tracking: every commitment that comes out of a meeting is logged with an owner and a due date; 95% or more close on time or get flagged before they slip
- Meeting preparation: agenda and a one page background packet in the CEO's hands before every external meeting, without being asked
- Communication gatekeeping: calls and messages screened, routed, or handled outright; drafts written at ready to send quality
- Travel and logistics: trips booked end to end with a clean itinerary; zero missed reservations or connections on our side
- Discretion: financial, legal, and personnel material handled with zero leaks, every time
What the day looks like: running the morning calendar sweep, clearing the inbox to zero, chasing three companies' worth of open commitments, prepping the afternoon's meeting packet, and drafting the replies that only need a signature. You are the operating system behind the CEO.
Who thrives here:
- Organized to the minute; nothing assigned to you gets asked about twice
- Writes clean and fast: emails, summaries, and meeting notes that read like the CEO wrote them
- Comfortable juggling several companies' calendars, people, and priorities at once
- Uses AI tools daily for drafting, summarizing, and research, and is eager to go deeper
- Discreet by nature; comfortable holding sensitive financial and personnel information
- Anticipates: sees the conflict, the missing document, or the unprepped meeting before it happens
This is a high accountability seat: the outcomes above are the job, not the bonus. If being measured on them excites you instead of scaring you, apply.
Apply now: https://portal.floodandfiresolutions.com/careers/executive-assistant?src=indeed
Pay: $36,000.00 - $52,000.00 per year
Work Location: In person
