Description:
Job Title: Accounting Specialist, Onsite
Location: Verus Associates Inc. Concord, CA (Onsite)
Department: Accounting & Finance
Reports To: Controller
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Position Summary:
The Accounting Specialist is responsible for supporting core accounting functions, account reconciliations, reporting, and financial analysis. This role ensures accurate financial records and transparent reporting to support management decision-making. Strong attention to detail, analytical skills, and effective cross-functional communication are essential for success in this position.
Key Responsibilities:
Accounts Payable and Receivable
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Review vendor invoices for accurate job or cost codes, seek proper payment approvals, match them to purchase orders, and enter them into the accounting system.
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Submit a weekly report to the Finance and Accounting Administrator, providing recommended or required payments for approval.
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Reconcile the company credit cards and create necessary expense reports (diligently matching expenses to their appropriate projects and making sure to allocate entries in the right cost code).
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Deposit customer checks securely and promptly, entering those payments into the accounting system.
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Prepare payroll entry files for the payroll processor as needed.
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Review accounts receivable collections weekly and coordinate with management to collect efficiently.
Reconciliations & Journal EntriesReconcile bank and credit card statements and relevant accounts.
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Assist with preparing and posting journal entries to ensure accurate financial records.
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Identify and resolve reconciling items in a timely manner.
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Assist in preparing statistical and financial reports for management review.
Sales Tax & Compliance Support
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Assist with sales tax reconciliations across multiple jurisdictions.
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Prepare and support monthly, quarterly, and annual sales tax filings as required.
Financial Reporting & Analysis
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Assist management with ad hoc financial analysis and reporting requests
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Help ensure expenses are properly classified and aligned with budgetary guidelines.
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Assist team members in completing expense reports and approval requirements in a timely manner.
Cross-Functional Collaboration & Communication
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Work closely with Project Managers, Procurement, and department leaders to resolve accounting issues.
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Assist with clearing WIP.
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Respond to vendor and internal inquiries in a timely and professional manner
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Support the accounting team with additional tasks and special projects as requested by the Controller.
Audit & Accounting Support
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Provide documentation and support for internal and external audits
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Assist in maintaining accurate and well-organized accounting records
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Support continuous improvement of accounting processes and internal controls
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Cover other accounting and finance department positions as needed.
Requirements:
- 3+ years of experience in accounts receivable, accounts payable, or a general accounting role.
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2+ years of experience in an Accounting Assistant role (preferred)
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Familiarity with accounting software and Microsoft Office, including Excel, Word, and Outlook.
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Strong attention to detail and accuracy, excellent communication, problem-solving, and analytical skills
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Ability to manage multiple tasks and meet deadlines.
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Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent experience.
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Proficiency in accounting software and Microsoft Excel, including PivotTable experience.
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Strong understanding of accounting principles and practices.
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Excellent attention to detail and accuracy.
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Effective communication skills, both verbal and written.
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Ability to work independently and collaboratively in a fast-paced environment.
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Strong analytical and problem-solving skills.
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Experience in reconciliations and financial reporting.
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Knowledge of internal controls and compliance standards.
