Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office functioning and exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support within a vibrant professional setting.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
- Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and direct inquiries efficiently
- Perform data entry, maintain accurate filing systems, and manage document proofreading to ensure clarity and precision
- Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for report creation, scheduling, and correspondence
- Coordinate calendar management and schedule appointments or meetings for staff members or executives
- Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking
- Provide exceptional customer support by responding promptly to inquiries via phone or email and maintaining positive communication
Skills
- Proven office management experience with strong organizational skills and attention to detail
- Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, data entry, and general office software
- Excellent typing speed combined with strong proofreading abilities for document accuracy
- Bilingual capabilities are highly desirable to effectively communicate with diverse clients and team members
- Experience in clerical tasks such as filing, record keeping, and calendar management
- Knowledge of medical or dental receptionist duties is a plus but not required; relevant personal assistant experience is valued
- Strong time management skills to prioritize tasks efficiently in a fast-paced environment
- Exceptional customer service skills with professional phone etiquette and interpersonal communication abilities
Join us as an Administrative Assistant where your enthusiasm meets your expertise! Be part of a team that values your contributions while providing opportunities for growth. Your proactive attitude will help us deliver outstanding support internally and externally—making every day productive, organized, and positive.
Pay: $14.00 - $15.00 per hour
Work Location: In person
