Job Overview
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive support to the Company President/Founder. This role is vital in ensuring smooth daily operations, managing his schedule, coordinating and handling his administrative tasks with efficiency and professionalism. The ideal candidate will demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline workflows. This is a temporary position could evolve to a permanent opportunity based on performance.
Responsibilities
- Manage and maintain calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
- Coordinate travel arrangements or meetings as needed.
- Provide executive administrative support including drafting correspondence, proofreading documents, and preparing reports.
- Handle phone etiquette professionally for personal calls, screening calls and directing inquiries appropriately.
- Oversee office management duties such as filing, and maintaining organized records.
- Assist with personal projects by tracking deadlines and ensuring deliverables are met on time.
- Must be comfortable around a large dog, as owner brings the dog to work most days.
Qualifications
- Proven experience as a Personal Assistant or in an administrative support role with strong office management skills.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel), Google Workspace applications, and data entry tools.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
- Strong typing skills along with transcription and proofreading experience for professional document preparation.
- Familiarity with electronic signature platforms like Adobe Sign.
- Exceptional communication skills with polished phone etiquette.
- Prior experience managing calendars via Microsoft Outlook Calendar or Google Calendar is highly preferred. Your organizational talents will make a real impact!
- Must be a U.S. Citizen
- Have a valid U.S. Driver's License
- Pass a background check
- Ability to work in a smoke-free environment
Pay: $20.00 - $22.00 per hour
Work Location: In person
