Viv's Kitchen & Juice Bar is looking for an organized, detail-oriented Part-Time Office Manager to handle our daily financial bookkeeping and administrative operations.In this role, you will be the backbone of our administrative office. You will balance the books, manage vendor bills, and ensure our paperwork runs smoothly behind the scenes. This position does not require floor shifts or guest service; it focuses entirely on administrative and financial support.The ideal candidate has strong QuickBooks experience, a solid understanding of basic accounting, and excellent organizational skills. Experience in the restaurant industry is a major plus.
Key Responsibilities
Financial & Bookkeeping (60%)
- Daily Sales: Reconcile daily Point of Sale (POS) sales reports, deposits, credit cards etc.
- Accounts Payable: Review, enter, and pay vendor invoices
- Payroll Support: complete timesheets, verify hours, send to payroll processor.
- Reconciliation: monthly bank and credit card reconciliations in QuickBooks.
- CPA Collaboration: serve as the main point of contact for our external CPA team, responding to inquiries and providing requested documentation promptly
Administrative & Operations (40%)
- Onboarding: assist with new-hire paperwork, including I-9s, W-4s, and employee files.
- Licensing: responsible for renewals (health department permits, licenses, insurance)
- Supplies: monitor and order office supplies, printed menus, uniforms, stickers.
- Mail & Email: manage the restaurant’s primary emails, screen incoming mail and directing them to the appropriate manager, draft and edit documents, maintain electronic and physical filing systems.
Qualifications
- Experience: 2+ years of bookkeeping or office management experience required. Restaurant industry experience is highly preferred.
- Software: Proficiency with QuickBooks (Online or Desktop) is required. Experience with Excel and restaurant POS systems (e.g., Toast) is a plus.
- Skills: Strong mathematical accuracy, high organizational skills, and excellent written communication.
- Reliability: Ability to work independently and remotely with minimal supervision and handle confidential financial data discreetly.
Pay: From $25.00 per hour
Benefits:
Work Location: Hybrid remote in Orleans, MA 02653
