Job Summary
MUST have 5 or more years experience managing and MUST have billing and coding experience.
We are seeking a dynamic and compassionate Office Manager specialized in Mental Health to lead and oversee the daily operations of our mental health clinic. This pivotal role combines administrative expertise with a deep understanding of healthcare management, ensuring smooth clinic functioning, compliance with healthcare regulations, and exceptional support for both staff and patients. The ideal candidate will be energetic, detail-oriented, and motivated to foster an organized, efficient, and welcoming environment that promotes mental health and well-being.
Duties
- Manage all administrative functions within the clinic, including scheduling, patient intake, and medical records management using EMR (Electronic Medical Records) systems such as Epic or eClinicalWorks.
- Oversee fiscal management tasks such as budgeting, billing, coding, and financial reporting to ensure the clinic’s financial health and compliance with healthcare regulations like HIPAA.
- Supervise clinical and administrative staff, providing leadership in human resources activities including hiring, training, performance evaluations, and staff development.
- Coordinate with healthcare providers to ensure efficient practice management and optimal patient care delivery in accordance with JCAHO standards.
- Maintain compliance with healthcare laws such as HIPAA and manage medical documentation accuracy for medical office management.
- Oversee medical office operations including appointment scheduling, patient flow, and utilization management to maximize clinic efficiency.
- Utilize EMR/EHR systems like Dentrix or eClinicalWorks for accurate medical records documentation and reporting.
- Ensure adherence to safety protocols related to acute care environments and manage emergency response procedures when necessary.
- Monitor clinic inventory, supplies, and equipment maintenance to support seamless daily operations.
Requirements
- Proven experience in medical office management within mental health or related healthcare settings; experience in clinics specializing in acute or critical care is highly desirable.
- Strong supervisory skills with demonstrated success managing teams in healthcare environments.
- Proficiency in EMR/EHR systems such as Epic, eClinicalWorks, Dentrix, or Eaglesoft; familiarity with hospital experience or managed care is a plus.
- Knowledge of medical terminology, medical records management, billing practices, and HIPAA regulations.
- Experience with fiscal management including budgeting, financial reporting, and resource allocation.
- Background in nursing or healthcare administration is preferred; veterinary or dental clinic experience is a bonus for versatile skill sets.
- Excellent organizational skills combined with the ability to handle multiple priorities efficiently.
- Strong communication skills to collaborate effectively with staff, providers, patients, and external partners.
Join us in making a meaningful difference by leading our mental health practice with energy and dedication! We are committed to supporting your growth while fostering an environment where mental health professionals can thrive professionally and personally.
Pay: $24.64 - $29.67 per hour
Work Location: In person
