JOB
Make an Impact:
Do you enjoy providing department-wide support and quality customer service? Do you want to use your proven organizational and analytical skills to make a difference in the City of Salem? Come join our team in the Finance Department as our next Administrative Analyst II. This position provides a variety of professional, technical, and administrative functions in support of the department’s operations. The work is completed in a collaborative, team environment and includes a variety of work duties. If you are detail oriented, flexible, willing to learn, have financial and analytical proficiency, proven customer service skills, and effective communication, then this position may be the right fit for you!
Learn and grow:
The Finance Department values employees and their professional development. The department offers opportunities to attend finance conferences, ongoing education, and certifications.
What you will do:
The Finance Department provides a full range of financial services and support (i.e. accounts payable, accounts receivable, budgeting, debt management, financial analysis, general ledger reporting, project accounting, and treasury) to the City as well as the Urban Renewal Agency and external customers with professionalism and integrity. The Finance Department also includes the Salem Municipal Court. The Administrative Analyst II provides department-wide professional support, coordinates City Council subcommittee meetings and meetings of other specified public bodies, acts as a department liaison and representative for citywide initiatives, manages public records requests related to Finance, and provides budget and analytic support to the department.
Additional information on job responsibilities:
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Coordinate and collaborate with colleagues to accomplish department tasks and goals.
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Provide excellent customer service and support to city staff, elected officials, and the public.
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Pay bills and assist with contracting for the department.
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Attend meetings or activities occasionally that occur outside of normal working hours.
What can we offer you for all your hard work?-
Medical, dental, and vision coverage for you and your family.
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Paid vacation and sick time in accordance with City policies.
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Competitive pay.
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Retirement pension plan through Oregon PERS.
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Employer-paid PERS contribution of 6%.
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Opportunity for voluntary pre-tax contributions to a 457b account.
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Health care and dependent care flexible spending accounts.
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Employer-paid and voluntary life insurance.
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Voluntary long-term care insurance.
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Employee wellness program.
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Employee assistance program.
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Employee health clinic.
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Position schedule is typically Monday through Friday, 8:00 am – 5:00 pm.
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Our team follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.
The City of Salem offers a comprehensive andequitablebase salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.
What are the minimum qualifications?-
Must pass the pre-employment background check. Depending on area of assignment, may be required to pass the pre-employment drug test (including marijuana depending on area of assignment).
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Some positions may require possession of an Oregon Driver license (or the ability to obtain an Oregon license within 30 days of residency) and have a driving record that meets the City of Salem's driving standards or alternate means of participating in meetings and coordinating work at other locations.
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Bachelor's degree from an accredited college or university in business administration, public administration or a related field; and two (2) years of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems; or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
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Other certifications or licenses may be required or preferred depending on area of assignment.
Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.
Knowledge/Skills/Abilities you will bring along:
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Conduct research, analysis, and prepare reports containing proposed solutions and recommended courses of action using electronic spreadsheets, databases, and word processing software.
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Provide support to Council appointed boards and commissions, subcommittees or specially appointed task forces.
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Prepare, develop, or review the City or a department budget, as well as financial reports and analyses.
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Review and interpret contract agreements, process purchase orders and payments to vendors.
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Exercise proficiency and tact when preparing and explaining recommendations or assisting with the implementation of recommendations.
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Establish and maintain effective working relationships with all employees, officials, and members of the public.
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Work independently and make appropriate decisions regarding work methods and priorities.
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Respect, seek to understand, and value individual differences to foster and support a diverse and inclusive workplace.
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Communicate effectively in writing as appropriate for the needs of the audience.
About us:
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across two counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.
The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.
Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Admin Analyst II.
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green “Apply” button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.
This announcement is not an implied contract and may be modified or revoked without notice.
