We are looking for an Accounts Payable Coordinator to join our finance team in Providence, Rhode Island in a contract-to-permanent capacity. This position plays a central role in managing payables, supporting financial reconciliations, and helping maintain accurate daily transaction records. The role also partners with cash receipts and front desk coverage when needed, making it a strong fit for someone who is organized, responsive, and comfortable balancing accounting and administrative support responsibilities.
Responsibilities:
- Manage the full invoice-to-payment cycle, including reviewing supporting documentation, confirming approvals, assigning correct account coding, and ensuring vendors are paid on schedule.
- Investigate and resolve payment discrepancies, vendor questions, and invoice issues promptly to keep accounts payable operations running smoothly.
- Perform daily and monthly reconciliations for cash-related accounts and help maintain accuracy across financial records.
- Complete weekly and month-end corporate credit card reconciliations, verifying charges and following up on missing or unclear items.
- Provide support for cash receipt processing during high-volume periods and serve as backup coverage when the primary coordinator is unavailable.
- Maintain current vendor tax documentation, including collecting and tracking W-9 forms for compliance purposes.
- Assist with year-end 1099 preparation and related filing support for vendors.
- Contribute to general administrative and reception coverage as needed, including supporting front desk operations and departmental tasks.
- Participate in special event support when requested as part of broader organizational operations.
- Experience handling accounts payable activities, including invoice review, payment processing, and vendor communication.
- Working knowledge of account coding, invoice coding, ACH transactions, and check run procedures.
- Ability to complete reconciliations accurately for cash accounts and corporate card activity.
- Strong attention to detail with the ability to manage deadlines and prioritize multiple tasks effectively.
- Comfortable providing cross-functional support in cash receipts and front desk or reception-related coverage.
- Proficiency with standard accounting systems and Microsoft Office applications, especially Excel.
- Strong communication skills and the ability to work effectively with internal staff, managers, and external vendors.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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