Overview
The School Administrators Association of New York State (SAANYS) is proud of its long history of supporting New York’s public school leaders and their communities. Our mission is steadfast – to provide direction, service, and support to our membership in their efforts to improve the quality of education and leadership in New York State schools. We continue to accomplish our mission by consistently delivering unequaled service, advocacy, and supporting benefits to over 22,000 public school principals, assistant principals, directors, coordinators, and essential service leaders in many of New York’s public schools and BOCES.
The Coordinator of Events and Services plays a critical role in the day-to-day provision of professional learning and member service programming within SAANYS. This is a highly technical position that relies on the constant use of continually changing technologies to set up and take registrations for in-person and virtual events, processing and collecting invoices, as well as providing and analyzing attendance data for various director-level employees. The Coordinator shall also be responsible for scouting locations for future events and negotiating contracts with venues, subject to the approval of the Director of Professional Learning, Deputy Executive Director and/or Executive Director. This position is not event planning, but rather the scaffolding supporting our Professional Learning Department.
This is a full-time, in-office position located out of our Latham, New York, offices. Travel throughout New York is occasionally required. We offer generous time off, health insurance, optional life insurance, 401K match and more.
Responsibilities:
- Have superior capacity in different types of AMS/CMS technologies for use in the creation, registration, and billing for in-person and virtual events.
- Negotiate, structure and close contracts for both event venues and hotels.
- Be the main point of contact between SAANYS, venues and hotels
- Create, maintain and present for approval all contracts, food and beverage orders, and master bill lists.
- Prepare and adhere to an annual budget and provide auditors with supporting documentation upon request.
- Manage different types of registrations and master bill lists for multiple events at the same time
- Collaborate with presenters, sponsors, partnership staff, and appropriate SAANYS personnel to ensure implementation of events and contract fulfillment
- Participate in the SAANYS annual conference and other professional learning opportunities to ensure customer satisfaction
- Operate in a manner consistent with a strong commitment to team collaboration and success
- Maintain flexible work hours including events that may occur on weeknights or weekends
Qualifications:
- Strong technical expertise in the areas of programming registration and billing, including knowledge of Excel, Google, and Zoom. Preference will be given to those with experience in Salesforce based platforms, such as Cvent and Fonteva.
- Passion for NYS public schools and its administrators
- Ability to analyze registration and attendance data to identify areas of follow-up and improvement, as well as ensure participants receive any required post-attendance materials.
- Advanced negotiating skills, ability to identify and influence key decision-makers
- Strong written and oral communication, organizational, presentation, and listening skills
- Attention to details in all aspects of the job
- Ability to develop and execute strategic plans in collaboration with other departments to meet both short- and long-term business objectives
- Minimum three (3) years of applicable experience
Minimum salary:
· $45,000+ depending on experience
Pay: From $45,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
