Shelterline Ltd. is a Small Business Enterprise (SBE) certified by the DC Department of Small and Local Business Development (DSLBD), Certified Business Enterprise (CBE) business concern based in Washington, DC.
Job Overview
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role ensures smooth administrative workflows, maintains efficient communication channels, and supports a welcoming atmosphere for staff, clients, and visitors alike. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to managing office functions. As an Office Manager, you will be the backbone of our administrative team, driving productivity and fostering a positive work environment.
Responsibilities
- Manage front desk operations, including greeting visitors, answering office phone, and providing exceptional customer service.
- Oversee clerical tasks such as data entry, filing, proofreading documents, and maintaining accurate records.
- Oversee and support all administrative duties in the office, ensuring smooth functionality
- Manage office-related accounting functions, including budget tracking, invoicing, expense management, account reconciliations, accounts payable and receivable, purchase order tracking, vendor statement review, petty cash oversight, payroll support, month-end close assistance, and basic financial reporting using accounting software such as QuickBooks, Sage, or Microsoft Dynamics.
- Assist with IT infrastructure and ensure the smooth operation of office technology.
- Assist with onboarding, employee relations, and HR tasks.
- Manage employee schedules, coordinate meetings and appointments, and handle travel arrangements.
- Manage office supplies inventory, place orders, and ensure adequate stock levels.
- Manage the office budget, process invoices, and track expenses.
- Plan and coordinate office events, such as team-building activities and celebrations.
- Supervise and mentor administrative staff, if applicable, to ensure productivity and efficiency.
- Ensure adherence to company policies, procedures, and regulatory standards.
Qualifications
- High School Diploma or equivalent (associate or bachelor’s degree preferred)
- Proven experience in office management, administrative coordination, or a related role.
- Experience supporting office operations, including scheduling, supply management, vendor coordination, and office technology.
- Familiarity with onboarding, employee relations support, and general HR administrative procedures.
- Strong ability to coordinate schedules, meetings, travel arrangements, and day-to-day administrative activities.
- Ability to manage office supplies, purchasing activities, and inventory control efficiently.
- Experience supporting budget administration, invoice processing, and expense tracking within an office environment.
- Experience coordinating office events, meetings, and team activities with strong attention to detail.
- Demonstrated ability to support and coordinate administrative staff to maintain productivity and efficiency.
- Knowledge of office policies, procedures, and regulatory compliance requirements.
- Proven ability to manage office-related accounting functions, including budget tracking, invoicing, expense management, reconciliations, accounts payable/receivable, purchase orders, vendor statement review, petty cash administration, payroll support, month-end close assistance, and basic financial reporting using QuickBooks, Sage, or Microsoft Dynamics.
OFFICE MANAGER SKILLS:
- Strong ability to manage time, prioritize tasks, and maintain a high level of organization.
- Excellent verbal and written communication skills
- Ability to identify and resolve issues efficiently.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to interact effectively with all levels of staff and external contacts.
- Ability to work independently and as part of a team.
- Ability to handle confidential information with discretion.
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
