Job Title
Senior Administrative Coordinator II
Agency
Texas A&M University
Department
Institute For A Disaster Resilient Texas
Proposed Minimum Salary
$43.00 hourly
Job Location
Houston, Texas
Job Type
Temporary/Casual Staff (Fixed Term)
Job Description
Who We Are
The Institute for a Disaster Resilient Texas (IDRT) at Texas A&M University brings together research, data, and collaboration to strengthen communities against natural hazards. Established to bridge the gap between science and decision-making, IDRT delivers cutting-edge analytics, tools, and evidence-based solutions that support state agencies, partners, and local communities in preparing for, responding to, and recovering from disasters. Through innovative research and a commitment to public impact, we help build a more resilient Texas for the long term. To learn more, visit https://idrt.tamu.edu
What we want
Senior Administrative Coordinator II works under direction and coordinates administrative support for the Institute For A Disaster Resilient Texas to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.
What you need to know
Pay: $43.00 - $48.00 / hourly
Please Note: This position is grant funded; future employment may be contingent upon future funding.
Qualifications
Required Education and Experience
- Bachelor's degree or equivalent combination of education and experience
- Seven years of experience in office administration.
Preferred Qualifications
- Experience as a Senior Administrative Coordinator.
Knowledge, Skills, and Abilities
- Ability to multitask and work cooperatively with others.
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
- Strong interpersonal, planning, and organizational skills.
- Excellent verbal and written communication skills.
Responsibilities
Administrative Coordination
- Coordinates administrative support functions.
- Supervises assigned staff and determines work priorities.
- Develops and approves schedules and standards for achieving goals.
- Plans and executes administrative operations.
- Assists in the development of administrative processes and procedures.
- Analyzes internal processes and recommends procedural changes.
- Monitors compliance with policies and procedures.
- Plans and conducts meetings and training programs.
Support to Leadership
- Provides direct support to leadership staff.
- Uses initiative to relieve staff of routine tasks.
- Manages correspondence, calendar, and travel arrangements.
- Coordinates meetings, creates agendas, and takes minutes.
- Prepares presentations and communication materials.
- Serves as secondary coverage for front desk operations as needed .
Academic Program Administration
- Oversees records enrollment and retention for academic programs.
- Serves as an information resource for faculty, staff, and students.
- Assists with tracking and maintaining program expenses.
- Analyzes internal processes for improvements in program support.
Faculty Affairs Support
- Provides administrative support to faculty affairs operations.
- Manages correspondence and schedules meetings for the departmental leadership.
- Monitors compliance with policies and procedures related to faculty.
- Coordinates hiring and promotion processes in collaboration with departments.
Event Coordination
- Plans and oversees college-level events.
- Supports student engagement events and initiatives.
- Assists in the organization of special functions and projects.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
