The Rhode Island Public Transit Authority (RIPTA) is recruiting internally and externally for one (1) position of Confidential Executive Assistant. This is an Exempt Non-Represented position.
Position: CONFIDENTIAL EXECUTIVE ASSISTANT
Posting Period: August 7, 2026 through August 28, 2026
Salary: $68,613.54 to $85,766.93 Annum (Pay Grade N11)
Union Affiliation: Non-Represented
Reports To: Executive Director of Legal Services
Summary of Position:
Working under general direction from the Executive Director of Legal Services, the successful applicant for this highly visible position must be able to work independently with minimal direction to manage and coordinate the daily administrative operations in the Executive Office of the Rhode Island Public Transit Authority.
Essential Duties and Responsibilities:
1. Maintains the CEO’s calendar, coordinates meetings and meeting reminders, and prepares relevant materials assuring materials are organized and ready prior to meeting time;
2. Performs all general office duties such as; typing correspondence, forms and reports; internet research and data reporting, answering telephones; filing; processing mail; copying; and faxing;
3. Develops and maintains an Executive Correspondence Tracking program for the Executive Office, assuring necessary follow-up in order to meet deadlines;
4. Develops and updates an extensive listing of all key meetings assuring that all participants are notified in a timely manner;
5. Answers departmental telephone calls responding to commonly asked questions, routing calls to appropriate individuals as needed, and taking and distributing messages;
6. Maintains CEO office supply inventory; requisitioning new supplies as needed;
7. Assists in all aspects of departmental projects and performs all other general office duties;
8. Establishes and maintains effective working relationships with superiors, associates, and other individuals and groups as required;
9. Schedules all meetings and prepares all informational packages for the Board of Directors; Joint Pension Board, Executive Committee, and Financial Committee;
10. Takes notes and composes minutes for all Board of Directors, Joint Pension Board, Executive Committee and Finance Committee meetings;
11. Posts notices of all public hearings and Authority meetings including, Board and Sub-Committee meetings; Posts Annual Authority meeting calendar and amends as needed; Posts minutes of all Authority meetings and maintains records of public filings;
12. Composes follow-up/action item reminders for Authority Board members and Senior Staff following Authority Board, Subcommittee and Staff meetings;
13. Provides support and coordination for travel arrangements as needed for the CEO and RIPTA Staff;
14. Assists with maintaining, updating, and disseminating RIPTA policies;
15. Assists with maintaining databases for various purposes including, but not limited to liability claims, workers compensation claims, employee safety records, and insurance policies;
16. Coordinates the distribution and prioritization of all Departmental mail; opening, date stamping, sorting, and distributing. Prepares outgoing mail;
17. Provides back-up administrative/clerical support to other departments as directed;
18. Performs other related duties as assigned.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Qualification Requirements:
- Associate degree required. Supplemental education through an accredited technical school with course certifications or documented equivalent work experience;
- A minimum of five (5) years’ related experience attained in an executive office setting required. Previous experience in a supervisory/office management role is preferred;
- Must possess outstanding computer skills with demonstrated proficiency in Microsoft Office Products;
- Must possess excellent communication skills, both orally and written;
- Must be able to manage and prioritize work to meet deadlines;
- Excellent customer service skills including the ability to deal with situations that require a high level of confidentiality and tact are essential;
- Must be able to interact in a positive manner with both internal and external customers. Customer group will vary depending upon the situation, but may include high-level governmental officials, board members, riding customers, as well as all other constituent groups;
- Must be able to work flexible hours including evenings and/or weekends when necessary;
- Must have the ability to prioritize and manage multiple projects at a time.
RIPTA reserves the right to consider any combination of education and experience that shall be successfully equivalent to the above education and experience.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Independent Action:
Performs within prescribed guidelines in accordance with departmental policies/practices. Refers more complex situations to other appropriate individuals.
Supervisory Responsibility:
None
Selection Process:
- Interested applicants should submit their cover letter, resume and RIPTA employment application to RIPTA’s Human Resources Department by closing date of recruitment posting;
- Applicants must provide RIPTA with a copy of degree and/or transcripts from accredited educational institution, any required licensure and/or certifications as needed to perform job functions, at the time of application;
- Applicants selected for interview may be required to pass an oral interview and/or written/computer assessment;
- Selected applicant will be required to pass a nationwide full criminal background check to be conducted by RIPTA;
- Selected applicant will be required to submit a Bureau of Criminal Investigation (BCI) from their state of residence to Human Resources when a conditional offer of employment has been made;
- Applicants claiming Military status should submit a copy of the DD-214 form;
- Internal applicants will be subject to evaluation of their personnel file to determine eligibility and suitability for the position; to include but not limited to review of attendance, training, education, job qualification skills, commendations and disciplinary history.
Elimination Process:
- Applicant fails to provide RIPTA Human Resources with required resume and certification copies at time of application as outlined within “Selection Process”;
- Applicant does not possess an Associate degree or supplemental education through an accredited technical school with course certifications or documented equivalent work experience;
- Applicant does not possess a minimum of five (5) years’ related experience attained in an executive office setting required. Previous experience in a supervisory/office management role is preferred;
Interested applicants should submit a cover letter, resume and RIPTA employment application and copies of certifications and/or degree to the Human Resources Department at 705 Elmwood Avenue, Providence, RI 02907, on-line at www.ripta.com/careers or via email no later than Friday, August 28, 2026. Telephone calls will not be accepted regarding application status.
RIPTA is an Equal Opportunity Employer: It is the policy of the Rhode Island Public Transit Authority that no employee or applicant for employment will be discriminated against regardless of race, color, sex, age, national origin, religion, disability status, veteran status, sexual orientation, marital status and/or gender identity or expression.
Pay: $68,613.00 - $85,766.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
