Job Overview
We are seeking a dynamic and highly organized Personal Assistant to provide exceptional general and administrative support to our executive and team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating small projects and facilitating effective communication across team members. The ideal candidate will be proactive, detail-oriented, and thrive in a fast-paced environment, demonstrating a strong ability to handle confidential information with discretion. Join us to play a key role in enhancing productivity and supporting our strategic initiatives!
Duties
- Manage and coordinate calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook and Google
- Ensure accuracy and professionalism in all communications
- Organize and facilitate events, meetings, and travel which may include venue booking, logistics planning, and other arrangements
- Handling communications effectively with excellent writing skills while maintaining confidentiality
- Oversee tasks such as filing, front desk responsibilities, managing multi-line phone systems, and maintaining office supplies
- Utilize productivity software like Microsoft Office and Google and potentially other specialized tools/applications like QuickBooks
- Coordinate small project activities across teams to ensure timely completion of objectives
- Errands and other tasks in support of property and vehicle maintence, cleanliness and care
Requirements
- Proven experience as a Personal or Executive Assistant with exeptional organizational skills for efficiency in a busy environment
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace and video conferencing software like Zoom or Microsoft Teams
- Experience with other software applications like Docusign for digital signatures
- Handle confidential information discreetly with professional etiquette
- Strong interpersonal skills for collaboration with internal and external teams and vendors
- Attention to detail
We value energetic professionals who are eager to contribute on a variety of levels in order to make an impact every day!
Pay: $20.00 - $32.00 per hour
Benefits:
Location:
- Bonita Springs, FL 34135 (Preferred)
Willingness to travel:
Work Location: Hybrid remote in Bonita Springs, FL 34135
