Position Summary
The Warren Norman Company is currently seeking a detail-oriented and organized Bookkeeper to join our commercial real estate team. In this role, you will be responsible for supporting the day-to-day financial operations of the firm, including accounts payable, accounts receivable, invoice processing, and insurance tracking. The ideal candidate is a self-starter with solid accounting fundamentals and the ability to thrive in a fast-paced, property-focused environment.
Key Responsibilities
Accounts Payable & Receivable
- Process vendor invoices, review for accuracy, and code to appropriate property/GL accounts
- Manage full-cycle accounts payable including payment runs, check requests, and vendor correspondence
- Record and apply tenant payments; maintain up-to-date accounts receivable aging reports
- Research and resolve billing discrepancies with vendors and tenants
Invoice Scanning & Document Management
- Scan, index, and archive all incoming invoices and financial documents in the document management system
- Maintain organized electronic and physical filing for all accounting records
- Ensure timely routing of invoices through the approval workflow
Insurance Tracking
- Maintain an insurance certificate tracking log for tenants and vendors
- Monitor expiration dates and follow up to obtain current certificates of insurance (COIs)
- Coordinate with property managers and leasing staff to ensure compliance with lease insurance requirements
General Accounting
- Assist with month-end close activities including journal entries and account reconciliations
- Support the preparation of financial reports for property owners and management
- Reconcile bank statements and credit card accounts on a monthly basis
- Maintain accurate and current records in the accounting system
Qualifications
Required
- 2+ years of bookkeeping or accounting experience; commercial real estate experience a plus
- Solid understanding of accounts payable, accounts receivable, and general ledger functions
- Proficiency with document scanning and electronic filing systems
- Strong attention to detail and high degree of accuracy
- Ability to manage multiple priorities and meet deadlines
- Proficiency in Microsoft Office Suite, particularly Excel
Preferred
- Experience with Yardi Voyager or Yardi Breeze accounting software is strongly preferred
- Familiarity with commercial lease administration and tenant billing
- Experience tracking insurance certificates (COIs) and compliance documentation
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
Work Environment & Compensation
This is a part-time, in-office position. Compensation is $25 per hour for 25-30 hours of work per week.
Pay: $25.00 per hour
Work Location: In person
