ABOUT US
The Law Office of Stephanie F. Dominguez is a growing virtual law firm that provides advice and representation to federal government employees and labor unions nationwide, as well as individuals in non-federal employment law, family law, and juvenile dependency and delinquency matters.
Our cases include employment discrimination (including harassment and retaliation), workers’ compensation, unfair labor practices, and family law and juvenile matters. We represent clients before the Merit Systems Protection Board (MSPB), Equal Employment Opportunity Commission (EEOC), U.S. District Courts, Office of Workers’ Compensation Programs (OWCP), National Labor Relations Board (NLRB), the U.S. Court of Appeals for the Federal Circuit, and California Superior Courts, including the Family Law and Juvenile Divisions.
We are committed to exceptional client service, proactive communication, and efficient virtual operations.
WHY JOIN US?
This position offers a unique opportunity to play a central role in both client acquisition and legal operations while building a long-term career within a growing virtual law firm.
You will be the first point of contact for many prospective clients, helping guide them through the intake process while also providing litigation-paralegal support when needed. The role is ideal for a professional who enjoys client interaction, takes ownership of responsibilities, and thrives in a fully remote environment.
Unlike many intake positions, this role provides exposure to substantive legal work and the opportunity to expand your responsibilities as the firm continues to grow.
POSITION SUMMARY
This is a hybrid Legal Intake Specialist / Paralegal position.
Approximately 70%–90% of the role involves client intake, consultations, lead management, prospective-client follow-up, and retainer conversion.
The remaining portion involves providing litigation-paralegal support and coverage as needed.
This position is fully remote and open to candidates located anywhere within the United States.
To allow for training, integration, and gradual assumption of responsibilities, the position will initially begin on a reduced-hours schedule before transitioning to full-time status.
REQUIRED QUALIFICATIONS
- Minimum three (3) years of paralegal experience
- Minimum three (3) years of legal intake experience, including conducting initial consultations, prospective-client follow-up, and lead conversion
- Demonstrated ability to independently manage prospective clients from intake through retainment or non-engagement
- Strong sales, communication, and client-service skills
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Ability to work independently in a remote environment
- Demonstrated history of employment stability and reliability
PREFERRED QUALIFICATIONS
- Paralegal certificate
- Family law and/or employment law experience
- Experience with legal practice-management software (MyCase preferred)
- Experience with billable time entries (e.g., clear, accurate, contemporaneous entries; no block billing)
- Experience converting qualified leads into retained clients
- Prior remote-work experience
KEY RESPONSIBILITIES
Client Intake & Lead Management
- Answer and respond to inbound calls, texts, emails, and voicemails
- Conduct initial consultations and client screenings
- Assess fit for representation
- Explain fees, scope of services, and firm procedures
- Schedule consultations and maintain the intake pipeline
- Address prospective-client questions, concerns, and objections
- Follow up with prospective clients and drive timely conversion
- Secure signed retainers and initial deposits
- Prepare and send non-engagement communications when appropriate
Paralegal & Litigation Support
- Conduct legal research
- Draft pleadings, correspondence, and other legal documents
- Assist with discovery, mediations, hearings, and trial preparation
- Schedule depositions, meetings, and conferences
- Organize and maintain client files and case documentation
- Provide coverage for litigation-paralegal functions as needed
Operations & Administrative Support
- Handle outbound mail, faxing, and delivery tracking
- Assist with intake-system improvements and workflow optimization
- Support administration of the firm's phone and intake platforms
- Participate in staff meetings and training
- Provide cross-coverage and operational support as needed to ensure seamless service to prospective and existing clients.
TECHNOLOGY REQUIREMENTS
Applicants should be proficient with:
- Microsoft Office
- Adobe Acrobat
- Legal case-management software (MyCase preferred)
- Remote communication platforms
COMPENSATION & BENEFITS
Compensation
$25–$30 per hour, depending on experience, qualifications, and demonstrated performance
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k)
LOCATION & SCHEDULE
Location
Fully remote (United States)
Schedule
To allow for training and integration:
- Months 1–2: approximately 15–25 hours per week
- Months 3–4: approximately 25–35 hours per week
- Thereafter: full-time (35–40 hours per week)
The reduced-hours onboarding period is intended to allow training, integration, and gradual assumption of responsibilities and is expected to transition to full-time status within the first four months.
Core business hours are generally 8:30 a.m. to 5:30 p.m. Pacific Time, Monday through Friday, though flexibility may be required.
Anticipated Start Date
July 20, 2026 – August 3, 2026
APPLICATION INSTRUCTIONS
Please carefully complete all Indeed application and screener questions.
Applications are reviewed on a rolling basis. Incomplete applications or applications that do not follow instructions may not be considered.
The application deadline is July 28, 2026.
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Retirement plan
- Vision insurance
Application Question(s):
- Application Instructions: Please read carefully before responding: (1) Do not call or email the office regarding this position or your application. Candidates selected for an interview will be contacted by email only. If this posting is live, the position remains open. (2) Some questions contain multiple parts—answer all parts completely. (3) Failure to follow these instructions will result in disqualification. Do you understand and agree to follow these instructions? (Type "Yes" or "No".)
- Credentials & Location: (A) Do you have a paralegal certificate? (Type "Yes" or "No" + your total years of paralegal experience.) (B) What is your current city and state, and do you have prior experience working remotely for a law firm? (State your location, followed by "No", or "Yes" + 1–sentence explanation.)
- Availability: (A) What is your earliest available start date? (B) Do you anticipate any recurring commitments preventing availability or responsiveness for more than one consecutive hour during business hours (8:30 a.m.–5:30 p.m. PT, Mon–Fri)? (Type "No", or "Yes" + 1-sentence explanation of nature and timing.)
- Intake & Operations Experience: (A) How many years of experience do you have drafting billable time entries (contemporaneous, detailed, without block billing) that go directly onto client invoices for payment? (Type "None", or state years + 1-sentence explanation.) (B) How many years of experience do you have conducting law-firm intake and consultations, including assessing case fit, explaining fees and scope, converting qualified leads into retained clients, and handling questions or objections)? (Type "None", or state years + 1-sentence explanation.)
- Schedule: (A) This position is expected to begin at approximately 15–25 hours per week during the first two months, increase to approximately 25–35 hours per week during months 3–4, and transition to full-time (35–40 hours per week) thereafter. Does this schedule align with what you are seeking? (Type "Yes" or "No" + 1–sentence explanation.) (B) If hired, would you be able and willing to transition to a full-time schedule (35–40 hours per week) within the first four months? (Type "Yes" or "No" + 1–sentence explanation.)
- Ownership & Role Alignment: A) After training, are you comfortable independently owning the intake process from initial contact through retainment or non-engagement, including consultations, case screening, prospective-client follow-up, handling questions and objections, and driving clients through the intake pipeline with minimal supervision? (Type "Yes" or "No" + 1–sentence explanation.) (B) This is a hybrid Legal Intake Specialist / Paralegal position. Approximately 70%–90% of the role involves intake, consultations, lead management, prospective-client follow-up, and retainer conversion. The remaining portion involves paralegal and litigation-support responsibilities. Does this role align with what you are seeking in your next position? (Type "Yes" or "No" + 1–sentence explanation.)
- Lead Conversion Results: In your most recent intake-focused law-firm position, approximately how many clients did you personally help convert into retained clients per month? (Type: (A) approximate retained clients converted per month, (B) the employer where you performed this work, (C) the most recent month and year during which you achieved that volume, and (D) a brief description of your role in the intake, consultation, follow-up, and conversion process. If exact numbers are unavailable, provide your best estimate.)
- Compensation & Long-Term Interest: (A) Does your desired pay fall within the posted range of $25–$30 per hour? (Type "Yes" or "No" + your desired hourly rate.) (B) Do you intend to maintain any other employment, business, or ongoing professional commitments while working in this role? (Type "No", or "Yes" + 1–sentence explanation including expected weekly hours.) (C) This position is intended to be a long-term role. Are you seeking at least 5+ years of employment with one firm? (Type "Yes" or "No" + 1–sentence explanation.)
- Software & Language Skills: (A) Which legal practice-management systems have you used? (Type "None", or list each system + years used + specific functions performed, e.g., "MyCase: 2 years for inputting billable time entries, calendaring, document management, and managing leads/intake.") (B) Can you speak and write Spanish at a professional level sufficient for client communication? (Type "Yes" or "No".)
- Practice Area Experience: (A) How many years of family law experience do you have? (Type "None", or state years + 1–sentence explanation.) (B) How many years of employment law experience do you have? (Type "None", or state years + 1–sentence explanation.)
Work Location: Remote
