Administrative Assistant
Location: Waller, TX 77484
Pay: $24/ hour
Start: ASAP
Shift: M-F 8am-5pm
Office Operations & Administration
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Oversee day-to-day office operations to ensure efficiency and organization.
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Manage incoming calls, emails, and general inquiries, routing them to the appropriate personnel.
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Greet visitors and customers, ensuring professional and welcoming experience.
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Maintain organized physical and digital filing systems, records, and correspondence.
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Prepare reports, spreadsheets, and presentations as needed.
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Sort, distribute, and manage incoming and outgoing mail and packages.
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Ensure the office environment is clean, organized, and compliant with safety regulations.
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Perform basic bookkeeping tasks, including transaction recording and preparing bank deposits.
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Monitor, order, and replenish office and break room supplies; track and approve invoices.
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Compare vendor pricing (e.g., Uline, Amazon) to manage costs and support budgeting efforts.
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Employee & Department Support
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Provide administrative support across departments, including Human Resources, Safety, and Sales/Marketing.
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Assist with onboarding by preparing workspaces, coordinating with IT, and updating employee signage and materials.
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Support event planning, including sourcing vendors, coordinating logistics, and managing setup/teardown.
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Help manage calendars, appointments, and travel arrangements (e.g., booking flights).
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Assist with company compliance with documentation and reporting.
Training & Compliance Coordination
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Maintain training records and certification tracking for employees.
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Coordinate and schedule required and supplemental training courses.
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Track and maintain records for safety meetings, vehicle inspections, and compliance documentation.
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Support monthly safety meetings and Environmental, Health, and Safety (EH&S) initiatives.
Facilities & Vendor Management
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Coordinate building maintenance activities, including sourcing vendors, obtaining quotes, and scheduling repairs.
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Manage vendor relationships for services such as janitorial, landscaping, pest control, coffee service, and equipment maintenance (water, ice machines, etc.).
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Address facility issues including plumbing, roofing, cabinetry, and general repairs.
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Coordinate cleaning priorities with janitorial staff to maintain facility standards.
Project & Operational Support
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Assist with departmental reporting (e.g., operational reports, district highlights).
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Support company events, meetings, conferences, and visitor coordination.
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Set up conference rooms and enhance overall office presentation and hospitality.
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Contribute to continuous improvement initiatives, including process documentation and workflow enhancements.
Requirements
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High school diploma or GED required, associate's degree preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational, multitasking, and time-management skills.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a team environment.
- Experience with office management systems is a plus.
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Strong interpersonal skills with a customer-focused mindset
- Attention to detail and accuracy in recordkeeping
- Problem-solving and adaptability
- Ability to prioritize and manage multiple responsibilities
- Must pass background and drug screen
