Maintenance Office Assistant
Pondview Estates – Wharton, NJ
Pay: $19.00 – $21.00 per hour
Job Type: Full-time
Schedule: Monday–Friday, 8:00 AM–4:00 PM
Work Location: In person
A large real estate development and property management company is seeking a highly organized and detail-oriented Maintenance Office Assistant for Pondview Estates in Wharton, NJ.
The ideal candidate will be computer proficient, organized, able to work independently, and comfortable supporting maintenance office/shop operations. Experience with Microsoft Office is required. Yardi experience and familiarity with general maintenance supplies are a plus.
Responsibilities include, but are not limited to:
Perform online searches for maintenance supplies and parts through vendors such as Home Depot, HD Supply, Ferguson Plumbing Supply, and similar suppliers
Compare pricing on maintenance supplies and parts
Establish and maintain relationships with maintenance supply representatives
Assist with negotiating pricing for larger supply purchases when appropriate
Order and track delivery of maintenance supplies
Stock supplies in the maintenance shop upon arrival
Maintain organized purchase records, including invoices and Excel logs
Assist with processing invoices for payment
Maintain organization of the maintenance shop and ensure supplies are stored properly
Monitor and track maintenance shop inventory and reorder supplies as needed
Manage appliances/assets in asset software and Excel spreadsheets
Serve as back-up for answering incoming calls to the Maintenance Department
Serve as back-up for creating electronic work orders
Interact with tenants in a professional manner
Communicate with the maintenance team on a daily basis
Provide support for special projects as needed
Qualifications:
Proficient in Microsoft Office
Computer literate
Strong organizational skills
Excellent communication skills
Ability to work independently
Detail-oriented and dependable
Yardi experience is a plus
Familiarity with general maintenance supplies is a plus
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Work Location: In person
Pay: $19.00 - $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- Are you legally authorized to work in the United States?
- Are you comfortable working Monday through Friday, 8:00 AM–4:00 PM?
- How many years of office, administrative, or maintenance office support experience do you have?
- Are you proficient in Microsoft Office?
- Do you have Yardi experience?
- What hourly pay rate are you looking for?
Work Location: In person
