Bookkeeper / Accounts Payable Specialist
About Dagmar:
Dagmar is a women-owned and operated legal cannabis boutique committed to delivering a thoughtful, elevated retail experience. Our standards reflect a strong service culture, deep product fluency, and a beautifully maintained store environment across 3 locations.
Role Overview:
The Bookkeeper / Accounts Payable Specialist supports the financial backbone of Dagmar’s retail operations. This role is responsible for maintaining accurate financial records, processing vendor payments, and supporting day-to-day accounting functions across our locations. The position requires a detail-oriented, organized, and trustworthy team member with preferable familiarity with cannabis industry compliance and recordkeeping standards. (Cannabis experience not necessary for the right individual)
Reports to: Director of Retail Operations / Owner
Employment Type: Part-Time
Compensation: Negotiable, commensurate with experience
Effective: Immediately
Responsibilities:
Accounts Payable:
- Process vendor invoices accurately and on schedule, ensuring proper coding and approval.
- Match invoices to purchase orders and delivery manifests prior to payment.
- Prepare and process vendor payments via check, ACH, or other approved methods. Maintain organized, audit-ready records of all accounts payable transactions.
- Communicate with vendors to resolve invoice discrepancies and payment inquiries.
Bookkeeping & Financial Recordkeeping:
- Maintain accurate and up-to-date books using QuickBooks (or designated accounting software).
- Reconcile bank, credit card, and point-of-sale statements on a regular basis.
- Record and categorize daily sales, deposits, and cash transactions across all locations.
- Track and reconcile cannabis excise and sales tax in accordance with state and local requirements.
- Prepare monthly and annual financials for all 3 locations.
Compliance & Reporting:
- Maintain financial records in alignment with state cannabis regulatory and seed-to-sale tracking requirements.
- Support preparation of reports for the Owner, Director of Retail Operations, and external accountants.
- Assist with documentation needed for audits, licensing renewals, and compliance reviews.
- Follow all cash-handling, recordkeeping, and confidentiality procedures.
Qualifications & Skills:
- 5 years of bookkeeping or accounts payable experience preferred.
- Proficiency with QuickBooks or comparable accounting software.
- Strong working knowledge of Excel/Google Sheets.
- Excellent attention to detail and organizational skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise sound judgment with sensitive financial information.
- Familiarity with seed-to-sale tracking systems (e.g., Metrc, BioTrack) is a plus.
- Cannabis industry accounting or compliance experience is strongly preferred.
Requirements
- Must be legally authorized to work in the United States.
- Must be able to pass any required background check in accordance with state cannabis licensing regulations.
- 2 Days plus in house work.
- Bookkeeping or accounting: 5 years preferred.
Pay: $40.00 - $75.00 per hour
People with a criminal record are encouraged to apply
Work Location: Hybrid remote in New York, NY 10012
