Company Overview:
We are an established Florida-based security surveillance and locksmith company expanding operations into Georgia. Our mission is to provide high-quality service and support to both residential and commercial clients.
We are seeking an Office Assistant for our Georgia office to help grow local operations and support our Florida headquarters.
If you're detail oriented, tech savvy, and ready to contribute, we want to hear from you!
Position Overview:
Our Georgia office is in need of a full-time Office Assistant with strong computer skills, a positive attitude, and the motivation to grow with our company.
This role is perfect for someone who wants more than a job, someone who’s dependable, organized, and sees this as a long-term opportunity for growth. If you're driven, reliable, and ready to be part of team, we’d love to meet you.
Key Responsibilities:
- Review field service invoices within dispatch software to ensure accurate billing for parts, hardware, and labor hours.
- Perform accurate data entry of vendor invoices
- Process and record client card payments
- Manage incoming email and written correspondence
- Enter and update customer information in industry-specific software
- Assist in preparing estimates and sales invoices
- Review and track the status of estimates
- Maintain and monitor office inventory levels
- Provide administrative support to the Office Manager and Florida office
- Make outbound collection calls to clients with past-due balances.
- Follow up on late payments via phone calls, emails, and letters.
- Manage time and jobs for Georgia technicians.
Requirements:
- Must be able to work on-site in the Georgia office. (Not a remote position)
- Must demonstrate strong computer proficiency, including the ability to quickly learn new applications and industry-specific software
- Detail-oriented with strong organizational skills
- Excellent communication and time management abilities
- Able to work independently and collaborate remotely with the Florida office
- Responsible for maintaining cleanliness and organization of the office environment, including shared workspaces
- The position requires the ability to pick up packages and equipment weighing up to 40 lbs.
- Must be able to use ladder in order to maintain inventory in stock
Preferred Qualifications:
- Demonstrated proficiency in computer use, including navigating office software (e.g., Microsoft Office, Teams, email, shared drives) and the ability to quickly learn industry-specific software
- Previous experience in a role involving data entry, scheduling, or communication using digital tools
- Comfortable using online platforms for coordination, file management, and remote communication
The ideal candidate will have computer proficiency, be organized, and be capable of managing multiple administrative responsibilities.
Pay: $19.00 per hour
Benefits:
Application Question(s):
- This position requires daily use of computers, including Microsoft Excel, email, and company software. How would you rate your computer skills, and what programs are you most comfortable using?
- This is an entry-level administrative position with room to grow, but it starts with basic office support duties. Why are you interested in this type of role at this point in your career?
- The role includes occasional lifting (up to 40 lbs.) and keeping the office clean and organized. Are you physically able and willing to handle these responsibilities?
Location:
- Blairsville, GA 30512 (Required)
Work Location: In person
