ROLE AND PURPOSE:
To maintain student attendance records and to serve as secretary to the assistant principal(s).
QUALIFICATIONS:
Education/Certification:
- High School Diploma/GED from an accredited institution, required.
Experience:
- 2 years of data entry experience preferred
- General Clerical Experience
- 2 years data entry experience (preferred)
SPECIAL KNOWLEDGE/SKILLS:
- Bilingual Preferred.
- Ability to maintain confidential, accurate and auditable records.
- Ability to use computer and software to develop spreadsheets, databases, and do word processing.
- Proficient typing, keyboarding, and file maintenance skills.
- Ability to multitask, work well in a fast-paced environment, and meet established deadlines.
- Strong organizational, communication, and interpersonal skills.
- Detail Oriented.
MAJOR RESPONSIBILITIES AND DUTIES:
I. ADMINISTRATION SUPPORT:
- Maintain attendance records on the mainframe computer
- Enter each period's absentees and tardies
- Updates computer from call-in list.
- Monitors absences.
- Calls parents of absent students who have not been cleared.
- Reports any attendance problems to assistant principal(s)
- At end of day, prints/types updated Unexcused Absence Summary and distributes to all teachers.
- Prepares attendance reports.
- Writes passes and admits for students.
- Serves as secretary to assistant principal(s).
- Receives telephone calls and takes messages as needed.
- Performs general clerical duties, such as filing, typing letters, etc.
- Supervises office aides
- Other duties as assigned
II. SHARED RESPONSIBILITIES:
(May vary with school situation)
- Phone security for front door scan - raptor
- Assists Data Clerk when necessary.
- Assists in clinic in nurse's absence.
III. WORKING CONDITIONS:
MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:
- Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional equipment.
- Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
- Motion: Moderate walking
- Lifting: Regular light lifting and carrying (less than 15 pounds)
- Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
- Mental Demands: Work with frequent interruptions; maintain emotional control under stress.
