The First Judicial District Court is recruiting for one full-time Administrative Assistant 2 position to work in the Family Court Services in Santa Fe, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under direct supervision organize the administrative activities of an office or special program, provide customer service, and perform clerical or administrative duties.
EXAMPLES OF JOB DUTIES:
The Administrative Assistant 2 is responsible for providing clerical and administrative support.
Prepares documents, performs data entry, electronically files documents, makes copies, and mails or disseminates records.
Serves as a Court Monitor, attends court proceedings and ensures there is an audible recording of judicial proceedings, and receives, maintains, and processes court exhibits.
Administers courtroom technologies for court proceedings.
Performs data entry, electronically files documents, makes copies, and mails or disseminates records.
Drafts, proofreads, edits, disseminates and documents, and manages the timely processing of documents, correspondence, and records.
Schedules and maintains a docket or calendar of deadlines and appointments.
Manages and coordinates the timely processing of documents, correspondence, and records.
Manages and tracks information and data using electronic databases.
Manages and routes files and information to the appropriate destination.
Answers telephones, provides customer service, and greets visitors.
Demonstrates conflict resolution and de-escalation while providing customer service.
Provides support to judges and staff, and coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, videoconferencing, and teleconferences.
Takes minutes and provides support to facilitator committees and staff.
Compiles and prepares statistical reports or analyses.
May act as site coordinator to coordinate services with outside vendors.
Provides clerical and administrative support for Hearing Officers, departments, and/or court administration.
Demonstrates conflict resolution and de-escalation while providing customer service.
May provides notarization services.
May develop and maintain filing systems.
Acts as a liaison between committees, the public, other public entities, court personnel, litigants, and/or attorneys.
Receipts, balances, reconciles, and distributes incoming monies.
May coordinate, track, oversee, and schedule special program events, program participants, and/or program contracts.
Assists in the smooth and efficient office operations.
Orders supplies and ensures equipment is maintained.
Performs records maintenance and management to include the retention or destruction of records.
May assist in the courtroom or with court programs.
Other duties as assigned.
COMPETENCIES/QUALIFICATIONS:
The successful applicant should demonstrate knowledge of customer service practices, establishing priorities and meetings deadlines, managing multiple projects concurrently, preparing and organizing documents and correspondence, maintaining accurate files and records, general office practices, basic understanding of conflict resolution techniques, excellent oral and written communications, time management, attention to detail, strong
organizational skills, knowledge of office management systems, working knowledge of office equipment, ability to use MS Office, and general administrative activities.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid drivers license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-
workers, clients, the public, judges, and justices. * This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed.
BENEFITS:
Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
State paid life insurance, supplemental and dependent life insurance
Optional flexible spending accounts for medical, day-care, and travel expenses
Paid time off, up to eight (8) weeks
Eleven (11) paid holidays
Up to 12 weeks of paid parental leave
Deferred Compensation 457(b) plan
Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
Flexible work schedules and alternative work locations*
Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
Bilingual compensation*
Training and career development opportunities
Higher education opportunities and educational leave
May qualify for the Public Service Loan Forgiveness Program (PSLF)
May receive overtime holiday or shift differential pay*
May receive physical fitness leave*
What are your benefits worth?
*these benefits vary by job classification or need*
