This is not a traditional Executive Assistant role.
We are seeking a highly capable Executive Business Partner to work directly alongside the CEO across executive operations, organizational coordination, and strategic initiatives.
This role is designed for someone who can operate as a true extension of leadership — balancing high-level executive support with operational follow-through, business judgment, and long-term organizational impact.
The ideal candidate thrives in high-accountability environments, anticipates needs before they arise, and enjoys helping leadership stay organized, focused, and operationally effective. This role offers long-term growth into broader Chief of Staff and operational leadership responsibilities.
Key ResponsibilitiesExecutive Support & Partnership
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Manage a high-volume executive inbox, including email triage and follow-up coordination
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Maintain and prioritize a dynamic executive calendar and scheduling requests
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Coordinate domestic and international travel arrangements and logistics
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Prepare meeting agendas, executive summaries, presentations, and follow-up action items
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Protect executive time by prioritizing business-critical activities
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Handle confidential business matters with professionalism and discretion
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Serve as a liaison between executive leadership and internal/external stakeholders
Operations & Business Coordination
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Track company initiatives and help drive accountability across departments
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Support cross-functional communication between operations, development, construction, accounting, and leadership teams
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Assist with executive reporting, dashboards, and operational summaries
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Help improve workflows, systems, and organizational processes
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Coordinate special projects and business initiatives as directed by the CEO
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Support implementation of tools, systems, and AI-enabled operational improvements
Strategic & Chief of Staff Development
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Assist with operational planning and executive-level coordination
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Help monitor organizational priorities and project execution
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Gradually assume increased operational and strategic responsibilities over time
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Support leadership with prioritization, communication, and decision-making processes
Requirements
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10+ years of executive support, operations, project coordination, or related experience
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Experience supporting senior executives, founders, or leadership teams
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Exceptional organizational and multitasking abilities
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Strong written and verbal communication skills
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High level of professionalism, discretion, and emotional intelligence
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Strong problem-solving and prioritization skills
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Advanced proficiency with Microsoft Office and/or Google Workspace
Benefits
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Competitive base salary
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Performance-based bonus opportunities
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Health, dental, and vision benefits
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PTO and paid holidays
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Long-term career growth opportunities
