Administrative Assistant – Procurement and Contract Compliance
Bove Industries is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our corporate office with purchase order administration, subcontractor approvals, and other contract compliance-related tasks.
This is an excellent entry-level opportunity for someone who is interested in learning the business and administrative side of the heavy civil construction industry. The role is based at Bove Industries’ corporate headquarters and will work closely with project managers, accounting staff, subcontractors, vendors, suppliers, and office personnel.
Responsibilities
The Administrative Assistant will support the day-to-day administrative tasks required to keep procurement, subcontractor, and compliance processes organized and moving forward. Responsibilities may include:
- Assist with the purchase order process, including preparing, tracking, filing, routing, and maintaining related documentation.
- Help collect and organize subcontractor approval paperwork.
- Follow up with subcontractors, vendors, and suppliers for required documents, forms, and updated information.
- Maintain organized records for purchase orders, subcontractor approvals, insurance certificates, compliance documents, contracts, and correspondence.
- Assist project managers, accounting staff, and office personnel with administrative tasks related to procurement and contract requirements.
- Help process and track subcontractor, vendor, and supplier documentation.
- Assist with contract compliance tasks, including MWBE/SDVOB/DBE documentation, labor compliance paperwork, certified payroll tracking, and other project-specific requirements.
- Prepare and update logs, spreadsheets, reports, correspondence, and internal tracking documents.
- Communicate with internal departments to help ensure required paperwork is accurate, complete, and up to date.
- Support general office administration and other related tasks as needed.
Qualifications
- High school diploma or equivalent required.
- Associate’s degree, college coursework, or vocational/technical training in business, accounting, office administration, construction management, or a related field is helpful but not required.
- Prior office, administrative, accounting, or construction-related experience is helpful but not required.
- Strong organizational skills and attention to detail.
- Dependable, professional, and willing to learn.
- Strong written and verbal communication skills.
- Basic proficiency with Microsoft Office, including Excel, Word, and Outlook.
- Comfortable working with documents, spreadsheets, emails, and filing systems.
- Ability to manage multiple tasks, follow instructions, and complete assignments accurately.
- Interest in construction administration, procurement, compliance, accounting, or office operations.
Ideal Candidate
The ideal candidate is reliable, organized, professional, and eager to learn. This position is well-suited for someone who enjoys working with documents, spreadsheets, numbers, and people. The successful candidate should be comfortable following up on outstanding items, keeping records organized, and helping ensure that required paperwork is completed accurately and on time.
Construction experience is not required. Bove Industries is looking for someone with a strong work ethic, a positive attitude, and the ability to learn administrative processes in a fast-paced office environment.
About Bove Industries
Bove Industries is a Long Island-based heavy civil construction contractor performing public infrastructure work throughout New York City and Long Island. Our work includes utilities, concrete, excavation, drainage, water and sewer infrastructure, resiliency projects, treatment facilities, and other complex civil construction projects.
Why Join Us
This role offers an opportunity to learn the business side of heavy civil construction from the ground up. The successful candidate will gain practical experience in purchase order administration, subcontractor coordination, contract compliance, document control, and general office operations while supporting active infrastructure projects throughout the region.
Pay: $24.00 - $31.25 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
