Job Summary
We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will manage administrative tasks, and support daily office operations with enthusiasm and precision. Your energy, ability to multitask and attention to detail will help create a welcoming environment while ensuring smooth workflow across departments. If you thrive in a fast-paced setting, possess excellent communication skills, and enjoy multitasking, this opportunity is perfect for you! This paid position offers a chance to develop your office management skills and gain valuable experience in a professional environment.
Duties
- Manage multi-line phone systems, answer inquiries promptly, and transfer calls efficiently using proper phone etiquette
- Handle data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping
- Maintain organized filing systems, including digital and physical documents such as invoices, reports, and correspondence
- Support calendar management by scheduling appointments, meetings, and managing deadlines with effective time management skills
- Assist with office management duties such as ordering supplies, organizing files, and coordinating mail distribution
- Provide clerical support including proofreading documents, managing incoming emails, and supporting administrative projects as needed
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent phone etiquette with the ability to handle multi-line phone systems confidently
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Strong typing skills along with data entry accuracy and proofreading capabilities
- Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required
- Demonstrated ability to prioritize tasks efficiently in a fast-paced environment while maintaining professionalism
Join us to be part of a vibrant team dedicated to excellence! We value energetic individuals who are eager to support our office operations while delivering outstanding customer service. This paid role offers opportunities for growth and skill development in office management, clerical functions, and customer support.
Pay: $10.00 - $13.00 per hour
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
People with a criminal record are encouraged to apply
Work Location: In person
