Job Summary:
The Purchasing Coordinator is responsible for the purchase of consumable and non-consumable tools and products for the Maintenance department, as well as Dispatch support.
Supervisory Responsibilities:
Duties/Responsibilities:
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Research and purchase consumable and non-consumable tools and products in support of maintenance services
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Establish and maintain working relationships with vendors, suppliers, manufacturers and account representatives
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Regularly audit supplier performance for competitive pricing, and reliable delivery
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Coordinate procurement activities within Resident Services
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Maintain designated inventory control systems, including Purchase Order processes, BarCloud and physical inventories across multiple shops and facilities
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Conduct physical inventory audits and reconciliations
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Research and resolve invoice discrepancies
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Provide backup support for Dispatch during absences and busy periods as needed and directed
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Coordinate Appliance warranty support and service requests with manufacturers and distributors
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Assist with activation, maintenance and deactivation of company responsible utility accounts
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Resolve purchasing, shipment and product quality issues to minimize operation disruptions
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Collaborate with other departments to support organizational needs
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Ability to perform duties in accordance with Safety and OSHA requirements
Required Skills/Abilities:
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Good verbal and written communication skills
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Excellent computer and customer service skills
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Strong attention to detail
Education and Experience:
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Associate or Bachelor’s Degree in Accounting preferred
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Inventory control, purchasing or account reconciliation experience preferred
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Prior experience with BarCloud, MS Excel Spreadsheets or Entrata preferred
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Working knowledge of residential maintenance services/taskings preferred
Physical Requirements:
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Must have adequate sight and hearing to properly interpret data, operate office equipment, complete record keeping
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Must be able to communicate and exchange accurate information and ideas so that others will understand
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Must be able to observe details at close range and/or identify objects, people at a distance.
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Must be able to transport up to 50 pounds
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Must be able to remain in a stationary, standing position for long periods of time
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Must be able to travel and conduct inspections or meet clients at various locations
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Must be able to traverse various properties, including ascending/descending stairs
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Must be able to work in a variety of weather conditions
Must be able to operate a computer and other office equipment, including repetitive motions with wrists, hands and fingers
