Our Administrative Assistant assist with handling phones, daily administrative duties and provide customer service. The perfect candidate for this position will be an individual who is a self-starter who has pride in their work, provide excellent customer service and assist with daily office duties.
Responsibilities:
Handle heavy call volume to assist with customer needs and direct calls to appropriate personnel.
Uploading and Filing created invoices and work orders
Book work orders as needed
Scanning/Uploading invoices to clients
Answer multi-line phones in a professional manner and direct incoming phone calls to appropriate staff
Greet clients/guests and handle their immediate needs
Filing, scanning, copying and prepare mailings
Maintains office inventory, including but not limited to: office supplies and mailing supplies
Maintain vehicle fleet record book – registrations, inspections, maintenance
Contributes to team effort by accomplishing additional duties as needed or assigned.
Qualifications:
Excellent attention to detail and follow through to ensure best possible customer service
Take initiative and enjoy working in a fast paced, high volume environment
Experience with Timberline Software
Type a minimum of 60wpm, Excel & Word Proficient preferred
Construction and Service Industry Experience Preferred.
Excellent telephone skills and strong communication skills
Dependable, organized, detailed oriented and have a strong work ethic
-
401K with Employer Matching
-
Health Benefits
-
Paid Vacation
-
Paid Holidays
-
Company Van to Qualifying Positions
-
Company Cell Phone
