The Marshfield Police Department is seeking a full-time Police Records Specialist to provide administrative and records support for the department. This position serves as a primary point of contact for the public and is responsible for maintaining police records, processing reports, and performing a variety of data entry and customer service functions. This is a Monday - Friday position, first shift. If you are organized, detail-oriented, and committed to public service, we encourage you to apply.
BENEFITS
- Retirement – Wisconsin Retirement System (WRS)
- Paid Vacation (PTO) Available Upon Hire
- Paid Holidays and Paid Personal Days
- Paid Sick Leave
- Health Insurance with HSA Employer Contributions
- Dental Insurance
- Vision Insurance
- Short and Long Term Disability
- Accident / Critical Illness Insurance
- Life Insurance
- Employee Assistant Program (EAP)
To apply, please visit: https://selfservice.ci.marshfield.wi.us/ess/employmentopportunities/default.aspx
ESSENTIAL JOB FUNCTIONS
The following duties are typical for this position and are not to be construed as exclusive or all-inclusive.
- Receptionist Duties to the general public; to include vehicle registration inquiries, pharmaceutical drop-off, issuing bicycle registrations, accepting payment of parking tickets, and issuing yearly/monthly tenant, day, or night parking permits. Fields telephone call inquiries and questions.
- Collate all reports, to include criminal, informational, citations, accidents, written traffic warnings, and animal complaints. Retrieves and disseminates copies of police records to other government agencies, insurance companies, and the general public.
- Data entry of traffic citations, traffic crashes, traffic written warnings, animal complaints, and criminal and informational incidents, as well as follow up information to existing incidents.
- Mandatory ACISS data entry of all drug arrests made through the Marshfield Police Department, as well as data entry of drug-related tip information.
- Transcription of dictated officer/detective reports, letters, memorandums, and other reports as needed.
- Submit Electronic Live Scan fingerprint submissions to the State/CIB unit.
- Import mug photos from the Live Scan system to the CIS Records database system.
- Cash register transactions, weekly balances of cash/check/credit card transactions, prepare cash deposits to City Finance Department. Assists with processing and posting bills for payment; cross references with vendor lists and budget reports; submits to Fire and Police Commission and Finance Departments.
- Notify officers/detectives of court subpoenas and/or cancellations.
- Maintain a high level of confidentiality and exercise discretion when handling sensitive law enforcement records, criminal justice information, personal data, and other confidential department information.
- Other duties as assigned to include but not limited to the training of new patrol officers in records management system use, processing of various city license applications, collect and submit information for grant reporting, data entry and reporting into federal, state, and local information databases. Assist with or fulfill role and responsibilities of Time Agency Coordinator (TAC).
- Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge and abilities to perform, within scope, role specific functions.
- Regular attendance is required in order to carry out the essential functions of the position.
JOB QUALIFICATIONS
EDUCATION
- Minimum Required: High school diploma or equivalent.
EXPERIENCE
- Minimum Required: Strong computer skills and transcription experience required; with 65-70 wpm typing speed.
- Preferred/Optional: Two years office experience and law enforcement background or knowledge preferred.
Job Type: Full-time
Pay: $22.60 - $23.05 per hour
Experience:
- Office: 2 years (Preferred)
Work Location: In person
