Job Summary
We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our fast-pace office environment. This pivotal role involves managing office procedures, supporting staff, and maintaining a welcoming atmosphere for clients and visitors alike. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. As an Office Manager, you will be the backbone of our office, fostering efficiency and professionalism in every task you undertake.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Oversee office supplies inventory, procurement, and filing systems to ensure operational continuity
- Coordinate calendar management and scheduling for meetings, appointments, and events using tools like Google Workspace and Microsoft Office
- Handle data entry, proofread documents, and maintain accurate records through meticulous clerical work
- Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide exceptional customer service by assisting clients and visitors promptly and courteously
- Organize office space for maximum efficiency, including filing, document management, and maintaining a clean environment
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is preferred
- Excellent computer literacy with the ability to perform data entry, proofreading, and file management tasks accurately
- Strong communication skills in both English and bilingual capabilities are highly desirable
- Experience working in customer service or as a receptionist (dental or medical receptionist experience is a plus)
- Ability to manage multiple priorities effectively with excellent time management skills
- Previous clerical experience including filing, calendar management, and phone support is essential
- Associate's degree required.
Join us as an Office Manager to lead our administrative team with enthusiasm and professionalism. Your expertise will help create an organized, welcoming workspace that supports our mission of delivering exceptional service. We value proactive individuals who thrive in fast-paced environments and are eager to contribute their skills toward our collective success.
Pay: $45,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Parental leave
- Retirement plan
Work Location: In person
