Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth daily operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess a passion for delivering exceptional customer service. Your proactive approach will help streamline office functions, maintain precise financial records, and foster a welcoming environment for clients and team members alike. If you thrive in a fast-paced setting and enjoy multitasking with enthusiasm, this opportunity is perfect for you!
Responsibilities
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, bank reconciliations, and financial reporting.
- Handle multi-line phone systems with professionalism, providing excellent customer support and directing calls efficiently.
- Maintain organized filing systems both digitally via Google Workspace and physically to ensure easy access to documents.
- Assist with office management duties such as scheduling appointments, calendar management, and coordinating meetings.
- Perform data entry with accuracy, including updating client records, billing information, and other administrative data.
- Support front desk operations by greeting visitors, answering inquiries, and managing phone etiquette to create a positive first impression.
- Provide clerical assistance such as proofreading documents, preparing correspondence, and managing office supplies to enhance productivity.
Experience
- Proven office experience with a strong background in administrative support and clerical tasks.
- Prior bookkeeping experience using QuickBooks or similar accounting software is highly preferred.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Strong communication skills; bilingual abilities are a plus to serve diverse clients better.
- Experience in customer service roles such as dental or medical receptionist positions is advantageous.
- Familiarity with office management practices including calendar management, filing systems, and time management techniques.
Join us to be part of a vibrant team dedicated to excellence! We value energetic professionals who are eager to contribute their skills in bookkeeping and administrative support while fostering a welcoming atmosphere for clients and colleagues alike. This paid position offers an engaging environment where your organizational talents will shine!
Pay: $23.17 - $27.90 per hour
Work Location: In person
