Processes purchase requisitions, creating encumbrance releases against County contracts for the purpose of facilitating the purchasing process for CPM operations;
Processes change orders for CPM operations;
Maintains purchase orders throughout their lifecycle, including monitoring balances, funding, dates, status, supporting documentation, encumbrances, and required revisions or cancellations;
Performs fiscal year-end purchase order review and closeout duties, including reconciling outstanding obligations, coordinating final invoices and change orders, identifying balances for release or carryforward, and ensuring records are accurate and complete;
Processes day-to-day functions and operations of the Board of County Commissioners Purchasing Card and Credit Card Acceptance Programs;
Conducts procurement training sessions for County staff related to Oracle EBS functionality specific to procure to pay functions;
Recommends and maintains procure to pay policy and procedure updates;
Maintains documents, files, and records for the purpose of providing up to date reference and audit trail for compliance;
Provides responsive, solution-oriented assistance to staff, vendors, and teammates by answering questions, resolving issues, and facilitating the purchasing process;
Contacts vendors and employees for the purpose of verifying information and/or responding to inquiries and to expedite orders;
Responsible for vendor management activities, including onboarding, maintaining vendor records, monitoring performance and compliance, resolving invoice or contractual issues, and serving as the primary point of contact for vendor communication;
Develops and maintains reports as needed to support operational decision-making, transparency, and service delivery;
Identifies opportunities to improve procure-to-pay workflows, documentation, controls, communication, and customer experience; recommends and assists with implementing practical improvements;
Independently prioritizes and advances assigned work, takes ownership of questions and issues, and coordinates with the appropriate parties to achieve timely resolution;
Represents the Purchasing Department on committees pertaining to procure to pay processes;
Performs other related job duties as assigned.
