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We are seeking a dynamic and energetic Front Desk Receptionist/Office Assistant to be the welcoming face of our organization and ensure smooth daily operations. This role offers an exciting opportunity to engage with visitors, manage administrative tasks, and support office functions with enthusiasm and professionalism. The ideal candidate will be highly organized, personable, and proficient in handling multiple responsibilities in a fast-paced environment. Join us to be part of a team that values proactive service, efficient office management, and positive communication!
Duties
- Greet visitors warmly and professionally, creating a positive first impression for clients and guests
- Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
- Handle incoming correspondence, emails, and inquiries promptly while maintaining confidentiality
- Maintain organized filing systems, including digital data entry, document proofreading, and record keeping
- Support office management tasks such as calendar scheduling, appointment setting, and travel arrangements
- Assist with bookkeeping activities using QuickBooks or similar software for basic invoicing and expense tracking
- Perform clerical duties including photocopying, faxing, mailing, and inventory management of office supplies
- Provide exceptional customer support by addressing questions or concerns efficiently and professionally.
- Checking insuranc elegibility and obtaining prior authorizations
Experience
- Proven experience in front desk reception or office administration roles with strong organizational skills
- Familiarity with multi-line phone systems and excellent phone etiquette skills
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members in both english and Spanish
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tools
- Previous clerical experience involving filing, proofreading documents, and managing schedules or calendars
- Experience with bookkeeping software such as QuickBooks or similar platforms is a plus
- Strong time management skills with the ability to prioritize tasks efficiently in a busy environment
- Personal assistant or administrative support experience is beneficial for handling varied responsibilities
Join our team to contribute your organizational talents, customer service excellence, and office management skills! This paid position offers a rewarding environment where your proactive approach makes a real difference every day.
Pay: $18.00 per hour
Work Location: In person
