Overview
We are a small office branch with BIG benefits looking for a strong Administrative associate. The office stays busy, so you'll never be bored.
Duties may be as followed
- Operate multi-line phone systems, answer inquiries, route calls, and leads efficiently using proper phone etiquette
- Communicate daily with fellow associates within the company
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software to maintain records and files
- Process credit card payments through Converge
- Collect and track receivables, prepare deposits, ensure accurate application of payments
- Support office management activities such as filing, proofreading documents, and organizing supplies to ensure an organized workspace
- Provide customer support by addressing inquiries promptly and professionally via phone or email
- Run reports for collections, initiate calls to customers for payment.
- Initiate and submit Mechanics liens to the applicable court.
- Commercial contract payment management to include AIA billing and lien waivers
Skills
- 1-3 years of pervious Administrative experience, construction industry, or related fields would be a plus
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional typing speed and accuracy for data entry and document preparation
- Bilingual abilities are a plus to serve diverse clients and team members effectively
- Experience with office management or administrative roles is highly desirable
- Knowledge of office equipment such as multi-line phones, fax machines, and printers
- Demonstrated customer service skills with professional phone etiquette and positive attitude
- Attention to detail for proofreading documents and maintaining accurate records
- Time management skills to handle multiple responsibilities efficiently while meeting deadlines
For your Safety
- You will sit for extended periods of time
- Use a computer for most of the day
- Lift light to moderate weights
Pay: $15.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Retirement plan
- Vision insurance
Work Location: In person
