Description:
The Administrative & Human Resources Assistant supports the day-to-day human resources operations of our manufacturing facility, with a strong emphasis on new hire and training coordination, and workforce development logistics. This role serves as a key point of contact for HR management regarding employee relations programs, administrative processes, the back-up for payroll processing, and learning & development initiatives. The ideal candidate is highly organized, comfortable working in a fast-paced production environment, and committed to supporting a safe, engaged, and well-trained workforce. This is a hands-on role reporting directly to the Human Resources Manager.
This role partners closely with Talent Acquisition and Finance, ensuring compliant people practices, effective HR systems, and a strong employee experience.
Requirements:
Accountable Functions and Responsibilities:
PAYROLL & HRIS ASSISTANT (PAYLOCITY)
-
Serve as the payroll processing back-up. Execute the complete payroll process, ensuring accurate, compliant, and timely payroll for all employees.
-
Serve as the secondary administrator and internal expert for Paylocity, including payroll, benefits, performance management, reporting, and employee self-service.
-
Maintain data integrity within Paylocity, including new hires, job changes, compensation updates, deductions, and organizational structure.
-
Assist in training and supporting managers and employees on Paylocity tools and best practices.
BENEFITS ADMINISTRATION
-
Aid in benefits administration and annual open enrollment.
-
Serve as the secondary point of contact for employee benefit questions, escalations, and issue resolution.
-
Monitor and reconcile monthly benefit invoices and resolve discrepancies in partnership with Finance.
-
Ensure benefits compliance, including ACA requirements and coordination of benefits during employee leaves.
PERFORMANCE MANAGEMENT SYSTEM SUPPORT
-
Assist in CPS’s Performance Management process within Paylocity.
-
Partner with the HR Manager to support goal setting, review cycles, documentation standards, and feedback practices.
-
Support managers on performance management expectations, documentation, and system usage.
-
Identify and implement improvements to performance management processes and tools.
PEOPLE, POLICY & COMPLIANCE
-
Champion a positive, inclusive, and compliant workplace culture.
-
Maintain updated HR policies and procedures to align with company values, legal requirements, and operational needs.
-
Ensure compliance with state and federal employment laws, including FLSA, FMLA, ADA, EEO, OSHA, Workers’ Compensation, and wage and hour regulations.
-
Support FMLA processes, including employee communication, documentation, tracking, and coordination of benefit premium collection.
HEALTH, SAFETY & WORKERS’ COMPENSATION
-
Partner with Safety leadership and external vendors to support a safe and healthy work environment.
-
Collaborate with the HR Manager to assist in workers’ compensation claims and return-to-work coordination.
-
Coordinate payroll and pay data with insurers when required.
ADMINISTRATION, REPORTING & COMMUNICATIONS
-
Maintain accurate and compliant employee records within Paylocity and related systems.
-
Support internal audits, unemployment claims, and regulatory reporting.
-
Use HR, payroll, and benefits data to produce reports that inform decision-making.
-
Develop HR materials and training resources.
-
Provide administrative support to the HR department, including managing correspondence, scheduling internal interviews, answering phones for the building, keeping inventory of office supplies, and maintaining/organizing department files.
LEARNING & ENGAGEMENT
-
Deliver an informative and welcoming new hire orientation and onboarding experience.
-
Provide ongoing employee education related to payroll, benefits, and performance processes.
-
Stay current on employment law updates, HR best practices, and Paylocity enhancements through professional development.
Other duties as necessary
Required Qualifications:
-
2+ years of hands-on payroll, benefits, and HRIS administration experience.
-
Strong Paylocity experience required.
-
2+ years’ experience supporting 100 employees or more in a manufacturing environment.
-
Strong working knowledge of FLSA, FMLA, ADA, EEO, Workers’ Comp, and wage and hour compliance.
-
Exceptional interpersonal skills; ability to interact with all levels of internal and external contacts.
-
Positive and professional communication skills, both oral and written.
-
Action Bias and a Sense of urgency.
-
Ability to maintain/manage confidential information.
-
Strong time management abilities.
-
Proficiency in Microsoft Suite, Adobe Acrobat and HRMS programs.
Location:
Reading, PA campus
Work Environment:
Office
Growth Opportunities:
Career growth within the HR organization aligns with continued CPS revenue growth. Other opportunities may also become available across the organization.
Training:
Receive continuous feedback regarding training and performance.
Candidate should expect to work independently and be self-directed.
