#IND123
JOB ID: 23596 – Administrative Assistant
Location: Must be local to downtown Tampa, FL - This position is onsite
Pay: $30.00 - $33.00 per hour
Type: Contract to hire
Schedule: Monday– Friday (8:00 am to 5:00 pm) Full time onsite
Summary: Supporting VP Chief of Staff to President & CEO and department/team.
Job description:
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Provide day-to-day administrative support, including calendar management, meeting scheduling, preparation of materials, correspondence, document formatting, printing, copying, mailing, and other general office needs.
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Coordinate travel arrangements, itineraries, expense reports, invoices, purchase requests, vendor needs, and administrative transactions while maintaining organized and accurate records.
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Support daily office operations, including conference room coordination, visitor reception, meeting logistics, kitchen stocking and preparation, lunch orders, and backup coverage for administrative team members.
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Serve as a point of contact for internal and external stakeholders, coordinating meetings and communications, proofreading and distributing correspondence, and ensuring requests are handled professionally and promptly.
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Assist with projects, onboarding activities, action-item and deadline tracking, and process improvements while managing multiple priorities and maintaining confidentiality.
Nice to have:
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Bachelor's degree
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Experience supporting senior leaders or executive level teams
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Experience working at corporate headquarters
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Coordinate domestic and international travel itineraries
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Must demonstrate a functional knowledge of the Bank Secrecy Act in addition to other Federal laws, including but not limited to U.S. Patriot Act, Office of Foreign Assets & Control, Anti-Money Laundering, Right to Financial Privacy Act, and the Bank Bribery Act.
Requirements:
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Associate’s Degree or equivalent
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3+ years of administrative support experience, in a corporate or executive office environment.
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Must have a polished professional presentation to represent Executive Management team and outside vendors.
- Must be MS Office proficient including Excel and PowerPoint
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Must have strong communication skills (written and verbal)
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Must be proactive to predict needs
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Maintain a heavy, complex calendar, in a fast-paced environment
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High level of confidentiality
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High school diploma or equivalent
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Background check required
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Drug screening required
