Job Overview
We are seeking a dynamic and highly organized Office Assistant/Coordinator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energetic approach and attention to detail will help foster a productive work environment, support client communication, and manage essential office functions. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative coordination within a vibrant team.
Responsibilities
- Handle incoming calls with professionalism, practicing excellent phone etiquette and ensuring clear communication.
- Manage calendar scheduling and coordinate appointments using tools like Builder Trend, Google Workspace and Microsoft Office.
- Maintain organized filing systems, perform data entry tasks, and ensure accuracy in record-keeping and document proofreading.
- Help order materials and maintain the ordering tracker spreed sheet.
- Receive, inspect, and label incoming packages.
- Run office and project related errands, pick up samples as needed.
- Assist with social media content.
- Scan and organize documents.
- Manage and organize office related email communication.
- Assist with general office organization and administrative tasks.
- Oversee office supplies inventory, place orders as needed, and ensure the office environment is tidy and well-organized.
- Support special projects by handling confidential information with discretion, managing client communication, and providing personal assistant support when required.
Qualifications
- Experience in CAD or Sketchup would be a plus.
- Proven experience in office management or administrative roles with strong clerical skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills; bilingual ability is a plus.
- Demonstrated computer literacy including data entry, proofreading, and handling confidential information responsibly.
- Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment.
Join us to be part of a supportive team that values your initiative and dedication! This role offers an engaging work environment where your organizational talents will shine while contributing to our overall success. We are committed to fostering growth through ongoing learning opportunities and a positive workplace culture.
Pay: $24.61 - $29.63 per hour
Benefits:
Experience:
- CAD or Sketchup: 1 year (Preferred)
Work Location: In person
