Position Summary
The Recruitment Compliance Specialist ensures that all hiring, onboarding, and employment eligibility processes comply with federal, state, and local regulations. This role maintains audit-ready documentation, oversees I-9/E-Verify accuracy, enforces rehire eligibility rules, and supports HR and Talent Acquisition teams in executing compliant hiring practices across multiple facilities.
This position also includes hands-on recruiting responsibilities for assigned plants to ensure staffing continuity, candidate readiness, and alignment with operational needs. Because our manufacturing operations run around the clock, after-hours recruiting support is a mandatory requirement of this position to meet operational staffing needs.
ESSENTIAL DUTIES & RESPONSIBILITIES
Employment Eligibility & Documentation
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Complete, audit, and maintain I-9 forms within required timelines, including reverifications and corrections.
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Process and monitor E-Verify cases, resolve TNCs, and maintain compliance logs.
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Validate candidate identification, certifications, licenses, and work authorization.
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Maintain secure digital and physical storage of employment eligibility documents according to retention requirements.
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Ensure onboarding packets and personnel files are complete, accurate, and audit-ready.
Recruitment Compliance Oversight
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Review job postings for compliance with EEOC, ADA, FLSA, OFCCP, and pay transparency laws.
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Ensure hiring workflows follow federal and state regulations, including FCRA requirements for background checks.
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Monitor and enforce rehire eligibility rules, documenting approvals and exceptions.
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Support multi-state onboarding compliance, including state-specific notices and required forms.
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Assist with internal and external audits, including regulatory inspections.
Hands-On Recruiting for Assigned Plants
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Conduct full-cycle recruiting for designated facilities, including sourcing, screening, interviewing, and coordinating offers.
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Maintain candidate pipelines to support staffing continuity and reduce turnover risk.
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Partner with plant leadership to understand staffing needs and adjust recruiting strategies accordingly.
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Support hiring events, job fairs, and community outreach initiatives.
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Ensure candidates are fully prepared for onboarding and first-day readiness.
Training & Policy Support
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Train recruiters, hiring managers, and HR staff on compliant hiring practices and documentation standards.
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Maintain and update recruitment compliance SOPs, checklists, and workflows.
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Provide guidance on sensitive hiring situations (name discrepancies, expired documents, work authorization changes).
Systems & Reporting
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Maintain compliance workflows within ATS/HRIS systems.
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Ensure accurate candidate status updates, documentation uploads, and compliance tracking.
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Generate compliance reports for the Recruitment Compliance Manager and HR leadership.
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Track key compliance metrics such as I-9 timeliness, E-Verify completion, and background check exceptions.
QUALIFICATIONS
Education & Experience
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Bachelor’s degree in HR, Business Administration, or related field preferred.
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2–4 years of experience in recruitment operations, HR compliance, or talent acquisition.
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Experience with I-9/E-Verify and multi-state hiring strongly preferred.
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Manufacturing or high-volume hiring environment experience is a plus.
Knowledge & Skills
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Strong understanding of federal and state employment laws.
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High attention to detail and documentation accuracy.
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Ability to maintain confidentiality and handle sensitive information.
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Proficiency with ATS/HRIS systems and digital document management.
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Strong communication and training skills.
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Ability to manage multiple priorities in a fast-paced environment.
Competencies
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Compliance Focus
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Documentation Accuracy
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Critical Thinking & Problem Solving
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Collaboration & Communication
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Integrity & Confidentiality
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Customer Service & Candidate Support
Work Environment.
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Fast-paced, high-volume hiring environment requiring strong prioritization skills.
