The Student Affairs Coordinator serves as a central operations and coordination hub for the Division of Student Affairs, supporting Campus Life, Student Success, Health and Well-Being, and Career Services.
This role is responsible for ensuring efficient, compliant, and student-centered administrative processes while advancing key institutional priorities related to student engagement, retention, and service delivery.
The Coordinator plays a critical role in streamlining communication, supporting cross-functional initiatives, and managing operational workflows that enhance the overall student experience.
Essential Functions
Administrative & Operational Support
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Provide direct administrative support to the Dean of Students, including scheduling, correspondence, and document preparation
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Maintain organized and confidential student records in accordance with FERPA and institutional policies
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Serve as a liaison between Student Affairs departments and other campus offices to ensure effective communication and workflow coordination
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Assist in tracking departmental projects, timelines, and reporting requirements
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Support divisional operations through document management, meeting coordination, and follow-up on action items
Operational Coordination & Systems Support
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Support the coordination and maintenance of student-facing systems (e.g., early alert platforms, engagement tracking tools, communication platforms such as EdSights)
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Assist in compiling and organizing data related to student engagement, retention initiatives, and program effectiveness
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Maintain trackers and dashboards to monitor progress on key initiatives and student outreach efforts
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Identify process gaps and support the implementation of efficient workflows across Student Affairs
Campus Life & Housing Coordination
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Support administrative coordination related to housing operations, including data tracking, communication support, and logistical planning
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Assist with the coordination of move-in/move-out processes and residential programming logistics
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Maintain accurate housing and conduct-related records and assist with reporting needs
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Support communication efforts with residential and commuter students as needed
Student Success Coordination
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Provide administrative support for student success initiatives, including early alert systems, retention programs, and student outreach efforts
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Support targeted outreach to at-risk student populations through coordinated communication and tracking systems
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Assist in tracking student engagement and participation in support programs
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Coordinate communication related to student success initiatives across departments
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Support communication and outreach efforts related to student engagement platforms (e.g., EdSights)
Student Accommodations & Compliance
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Provide administrative coordination for student accommodation processes under the direction of the designated ADA/504 Coordinator
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Track accommodation documentation and ensure completeness, organization, and confidentiality of records
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Support communication with students, faculty, and staff regarding accommodation logistics (without interpreting medical documentation or making eligibility determinations)
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Maintain compliance-focused documentation practices to support audit readiness and risk mitigation
Student Engagement & Event Coordination
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Assist in planning, coordinating, and executing student-centered events and programs
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Collaborate with campus partners to support inclusive and engaging programming aligned with institutional mission and values
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Manage event logistics, including scheduling, vendor coordination, and communication efforts
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Support assessment of events through attendance tracking and feedback collection
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Support the development of engagement opportunities designed to meet the needs of a primarily commuter student population
Qualifications
Education & Experience
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Bachelor’s degree required (Higher Education Administration, Student Affairs, or related field preferred)
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1–3 years of experience in higher education or administrative support role
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Experience working with student populations preferred
Skills & Competencies
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Strong organizational and project coordination skills with attention to detail
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Ability to manage sensitive and confidential information with discretion
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Knowledge of FERPA; familiarity with ADA/Section 504 processes preferred
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Strong written and verbal communication skills
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Ability to manage multiple priorities in a fast-paced environment
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Proficiency in Microsoft Office Suite and student information/HRIS systems (e.g., ADP or similar platforms preferred)
Core Competencies
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Student-centered mindset with commitment to service excellence
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Collaboration and teamwork across departments
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Accountability and follow-through
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Cultural awareness and commitment to fostering an inclusive campus environment
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Alignment with institutional mission and values
Work Environment
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Primarily office-based with frequent interaction across campus
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Occasional evening or weekend hours required to support student events and key campus activities
**MUST BE US WORK AUTHORIZED**
