About The Position
We're a busy real estate and property management office in Modesto looking for a full-time Property Management Administrative Assistant – Front Desk to join our team. This position will manage our front desk while providing essential administrative support to the property management department and other staff.
This role interacts daily with tenants, property owners, applicants, vendors, and visitors, so professionalism and strong interpersonal skills are essential. The ideal candidate is organized, detail-oriented, and comfortable juggling multiple responsibilities in a fast-paced office.
Prior administrative experience is required for this position. Experience working in a real estate or property management office is a plus.
Qualified applicants will be contacted by phone or email. Please don't call or visit the office regarding this position.
Responsibilities
Front Desk & Communication
- Serve as the first point of contact for visitors and callers
- Answer and direct calls using a multi-line phone system
- Manage incoming and outgoing mail
- Review and distribute after-hours call logs
Leasing & Tenant Support
- Prepare leases, notices, correspondence, forms, and other documents
- Process and screen rental applications
- Create and maintain property advertisements
- Research comparable rental rates
- Make collection and follow-up calls
Property & Vendor Coordination
- Coordinate work orders and communicate with vendors and tenants
- Track unit turns and make-ready work
- Schedule vendors, inspections, appointments, and property access
- Coordinate utility service starts and stops
- Order property signs and coordinate lockboxes and key access
- Maintain vendor records and contact information
- Code recurring accounts payable invoices for managed properties
- Prepare and maintain rent rolls and property records
General Administrative
- Perform data entry and maintain daily filing
- Schedule and confirm appointments for staff
- Maintain contact lists and staff calendars using company software
- Schedule and maintain the conference room and monitor the company calendar
- Handle sensitive and confidential information appropriately
- Provide general administrative support to the property management team and other departments
- Order, organize, and maintain office supplies
- Coordinate with and oversee building service vendors for the office
Requirements
- At least 5 years of administrative, front desk, or clerical support experience in a fast-paced environment
- Previous property management office experience preferred
- Experience answering and directing calls on a multi-line phone system
- Strong organizational, time-management, and multitasking skills
- Excellent written and verbal communication skills
- Professional and courteous manner with callers and visitors
- Strong attention to detail, accuracy, and follow-through
- Ability to manage changing priorities and solve problems
- Proficiency with Microsoft Office products
- Knowledge of standard office procedures and filing systems
- Ability to work independently and as part of a team
- High school diploma or equivalent required
- Reliable transportation and proof of automobile insurance
Benefits (After Applicable Waiting Period)
- Health insurance
- Dental insurance
- Life insurance
- Vacation accrual
- 401(k)
Job Details
Job Type: Full-time
Schedule: Monday thru Friday, 8-hour shift
Work Location: In person – Modesto, CA
Job Type: Full-time
Pay: $22.00 - $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
