Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! In this multifaceted role, you will manage essential financial records, perform administrative tasks, and support daily office operations with enthusiasm and precision. Your proactive approach will ensure smooth office functioning, accurate bookkeeping, and excellent client communication. This position offers an exciting opportunity to contribute to a vibrant work environment while honing your organizational and technical skills. If you thrive in fast-paced settings and enjoy supporting team success, we want to hear from you!
Duties
- Maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and account reconciliations
- Manage front desk responsibilities such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks with high accuracy into spreadsheets and other productivity software to support administrative functions
- Organize files, documents, and correspondence through efficient filing systems both digitally (Google Workspace) and physically
- Assist with calendar management and scheduling appointments for team members or clients, ensuring timely follow-up
- Provide exceptional customer service by responding promptly to client inquiries via phone or email, supporting client communication efforts
- Support office management activities including supply ordering, maintaining office equipment, and ensuring a productive work environment
Qualifications
- Proven experience in office management or administrative support roles with strong clerical skills
- Proficiency in QuickBooks for bookkeeping tasks and Microsoft Office Suite (Word, Excel) along with Google Workspace tools
- Excellent computer literacy including data entry, word processing, spreadsheets creation, and proofreading skills
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Experience handling multi-line phone systems and front desk duties in a professional setting such as medical or dental reception is preferred
- Demonstrated customer service excellence combined with effective phone communication and client support skills
- Personal assistant experience or familiarity with calendar management enhances your suitability for this role
- Attention to detail, time management skills, and technical proficiency are essential for success in this position
Join our team where your organizational talents will shine! We’re dedicated to fostering a supportive environment that values your contributions while offering opportunities for growth. This paid position is perfect for someone eager to develop their bookkeeping expertise alongside comprehensive administrative experience.
Pay: $18.00 - $25.00 per hour
Benefits:
Work Location: In person
