Overview
URGENT HIRING!!! We are seeking a proactive and detail-oriented Permit Coordinator/Office Manager to join our dynamic team. Previous experience working for a construction company and permitting REQUIRED. Quickbooks online experience required. This vital role combines permit coordination with office responsibilities, ensuring smooth operations and efficient handling of permits, documentation, purchasing, A/P, A/R and additional administrative tasks. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a positive attitude. This position offers an exciting opportunity to contribute to project success while supporting daily office functions with professionalism and enthusiasm.
Duties
- Manage and track permit applications, renewals, and approvals, ensuring compliance with all relevant regulations and deadlines
- Serve as the primary point of contact for permit agencies, contractors, and internal teams to facilitate communication and document exchange
- Maintain accurate records of permits, licenses, and related documentation using digital filing systems and data entry tools
- Support office management tasks such as scheduling appointments, calendar management, and coordinating meetings
- Handle bookkeeping duties using QuickBooks to process invoices, payments, and expense reports
Skills
- Strong computer literacy with Google Workspace Skills and Microsoft Office
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Experience with office management and administrative support roles
- Knowledge of QuickBooks for A/P and A/R
- Permit coordination experience Required
- Customer service best practices for handling inquiries professionally
- Strong time management skills to balance multiple responsibilities efficiently while maintaining accuracy
Join us in this energetic role where your organizational talents will keep our office running smoothly while supporting vital permit processes. We value dedicated professionals who are eager to contribute their skills in a collaborative environment that fosters growth and excellence.
Experience:
- QuickBooks: 1 year (Required)
- permit coordination: 1 year (Required)
- Construction administrative: 1 year (Required)
Work Location: In person
