General Description:
Purchasing Assistant is an administrative position at Landscape Development Inc. (LDI) and will provide support to Purchasing Agents.
Essential Job Functions
The primary roles and responsibilities performed by the Purchasing Agent are:
- Generate new purchase orders
- Backfill and update existing purchase orders
- Assist purchasing agent to obtain current price and availability prior to orders when needed
- Assist with discrepancies with invoice and Purchase orders by investigating and revising the purchase order
- Assist with processing vendor credits
- Assist with new vendor set up
- Submit orders to vendors based off material request generated by the project management team. Ordering process will be at the direction of the purchasing agent.
- Maintain material tracking spreadsheets for each project
Safety
- Adheres to all LDI Safety policies and procedure
Skills/Abilities
- Excellent Organization Skills
- Effective Communication Skills
- Research and Analytical Skills
- Interpersonal Skills
- Attention to Detail
- Problem Solving Skills
- Proficiency in PC applications, including MS Project, Word, Excel, PPT, Outlook and Adobe PDF
- Excellent oral and written communication skills
- Ability to prioritize and multi-task in a fast-paced environment
- Ability to work well under pressure
- Strong work ethic
- Proficiency in PC applications, including MS Project, Word, PPT, Outlook, and Excel
- construction experience preferred
Education/Experience/Licenses/Certifications
- Procurement experience in landscaping, construction, or related industry preferred, but not required.
Work Environment/Physical Requirements
Primarily work in office environment
KPI’s
Position requires Purchasing Assistant to ensure that the following KPI’s are met:
- New purchase orders are created and fully backfilled within 24 hours of order being placed
- Ensure both master and standalone purchase orders have been submitted for approval
- Monitor purchase orders that have been submitted for approval, ensure they are approved within 48 hours
- Review AP Invoice SharePoint folder for division daily. Invoices that need purchasing review are moved to their folder. Monitor to ensure all invoices are corrected within 48 hours
- Review vendor bills for approval daily, approvals should be completed within 24 hours
- All new orders received from project management prior to daily cut off should be processed to the vendor same day. Orders received after cutoff are process the next morning
- Outstanding orders and/or backordered items are followed up
Pay: $28.00 - $33.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Tuition reimbursement
- Vision insurance
Work Location: In person
