Location: Hybrid | New York, NY 10165
Compensation: $55,000 – $60,000 / year
Position Overview
We are seeking a detail-oriented Legal Billing & Accounting Specialist to manage full-cycle legal billing, accounts receivable, and accounts payable. Operating in a hybrid capacity in NYC, this role ensures accurate financial processing, strict client compliance, and seamless coordination between attorneys, clients, and vendors.
Key Responsibilities
Legal Billing & Accounts Receivable (AR)
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Full-Cycle Billing: Coordinate monthly billing for assigned attorneys; execute complex bills, process edits, write-offs, transfers, and time/expense adjustments.
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E-Billing & Compliance: Generate LEDES files and submit invoices via client portals; monitor billing guidelines, resolve rejections, and liaise with e-billing vendors.
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Account Maintenance: Apply payments accurately in QuickBooks, maintain detailed client records, and reconcile billing discrepancies with clients and attorneys.
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Reporting & Collections: Prepare and analyze financial reports (AR Summary, Billing History, Aged WIP); support collections with appeals, deductions, and AR monitoring.
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Attorney Advisory: Respond to attorney inquiries regarding invoice status or payment delays, and advise on e-billing best practices.
Accounts Payable (AP) & Firm Operations
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Expense Processing: Process and code vendor invoices, expense reports, and check requests; secure proper internal approvals.
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Payment Execution: Schedule and execute firm payments via checks, ACH, and wire transfers while maintaining accurate vendor records.
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Special Projects: Assist with special financial projects and process improvement initiatives as assigned.
Qualifications & Skill Requirements:
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Experience: 3+ years of legal billing or accounting experience within a law firm setting.
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Industry Knowledge: Deep familiarity with legal billing practices (billable hours, retainers, and client guidelines).
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Core Skills: Exceptional attention to detail, robust organizational habits, and excellent time management.
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Communication: Strong interpersonal skills for frequent, professional client and vendor interactions.
Technical & Preferred Skills
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Systems: Proficiency with QuickBooks and dedicated legal billing software (e.g., Clio, TimeSolv, LeanLaw, or similar).
