Work Schedule
- Monday–Tuesday: 7:00 AM – 4:00 PM (1-hour lunch)
- Wednesday–Thursday: 7:00 AM – 5:00 PM (1-hour lunch)
- Friday: 7:00 AM – 1:00 PM (15-minute break)
Position Overview
We are seeking a highly organized and team-oriented Project Coordinator / Scheduler to support daily operations and ensure projects are completed efficiently from start to finish. This role plays a critical part in coordinating between departments, managing schedules, and maintaining clear communication with both internal teams and customers.
The ideal candidate thrives in a fast-paced environment, is detail-oriented, and works well collaboratively across multiple departments.
Key Responsibilities
Project Coordination & Scheduling
- Coordinate and manage project timelines from initiation through completion
- Schedule and dispatch crews for upholstery, deliveries, installations, moves, and refinishing projects
- Work closely with warehouse, production, and field teams to ensure project readiness
- Adjust schedules as needed to accommodate changes, delays, or priority projects
- Track project progress and ensure deadlines are consistently met
Team Collaboration
- Act as the central point of communication between departments (sales, warehouse, installers, and management)
- Collaborate with team members to prioritize workloads and ensure efficient operations
- Provide clear instructions and updates to field crews and internal staff
- Support a team-focused environment by assisting where needed and stepping into different roles when required
Purchasing & Procurement
- Order furniture, materials, parts, and supplies from vendors and online sources
- Maintain accurate records of purchases, orders, and delivery timelines
- Coordinate with suppliers to ensure timely deliveries and resolve any issues
Estimating & Documentation
- Prepare and generate estimates based on information provided by sales representatives
- Review project details to ensure accuracy before scheduling and execution
- Manage delivery tickets, work orders, and project documentation
Customer Service
- Communicate with customers regarding scheduling, updates, and project timelines
- Address questions or concerns in a professional and timely manner
- Ensure a positive customer experience from start to project completion
Additional Duties
- Assist with warehouse coordination and logistics as needed
- Maintain organized records and ensure all project information is up to date
- Support overall daily operations and contribute to continuous process improvement
Required Experience
- Minimum of 1 year of experience in project coordination, scheduling, logistics, or a related field
Skills & Qualifications
- Bilingual (required)
- Strong communication skills (verbal, written, and active listening)
- Proven ability to work effectively in a team-oriented environment
- Leadership skills with the ability to delegate and take initiative
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Strong time management and multitasking abilities
- Excellent customer service skills
- GPS/navigation proficiency
- Highly detail-oriented and organized
Why Join Us
- Team-driven work environment
- Opportunity to be involved in a variety of projects
Pay: $14.00 - $15.00 per hour
Work Location: In person
