Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role offers an exciting opportunity to combine essential bookkeeping responsibilities with vital administrative support. You will play a key role in maintaining accurate financial records, managing office operations, and providing exceptional customer service. Your proactive approach, organizational skills, and technical proficiency will help ensure the smooth functioning of our office and financial processes. This paid position is perfect for someone eager to grow their administrative and bookkeeping expertise in a fast-paced environment.
Duties
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Handle data entry with precision across spreadsheets and database systems to ensure accuracy and organization
- Maintain organized filing systems for financial documents, client records, and office supplies
- Answer multi-line phone systems promptly and professionally, providing excellent customer support and client communication
- Assist with calendar management, appointment scheduling, and front desk duties to ensure efficient office operations
- Support office management tasks such as ordering supplies, maintaining office equipment, and coordinating mailings
- Proofread documents, correspondence, and reports for clarity, accuracy, and professionalism
- Use Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, correspondence, and presentations
- Provide general clerical support including photocopying, faxing, filing, and data entry to streamline daily workflows
- Offer bilingual support when needed to serve diverse clients effectively
Experience
- Prior experience in office management or administrative roles with a focus on customer service or front desk responsibilities
- Demonstrated proficiency with QuickBooks or other accounting software for bookkeeping tasks
- Strong computer literacy across productivity software such as Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data management tools
- Experience handling multi-line phone systems with professional phone etiquette
- Knowledge of clerical procedures including filing systems, proofreading, and document organization
- Background in medical or dental reception is a plus but not required; experience in personal assistant roles is also valued
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Bilingual abilities are highly desirable to enhance client communication and team collaboration
Join us in a role where your organizational talents and technical skills will make a real impact! We’re committed to fostering a supportive environment that encourages growth while ensuring every task is completed with precision. If you’re ready to bring energy and expertise to our team as a Bookkeeper/Administrative Assistant, we look forward to reviewing your application!
Pay: $25.68 - $30.92 per hour
Work Location: In person
